Position InformationFunctional TitleAdministrative Contract ManagerRecruitment Category TypeStandardFunctional CategoryGeneral ServicesGradeGS.11FLSA StatusExemptRequisition Number23-0130Number of Vacancies1Job LevelNon-ManagementJob CodeN/AJob Description SummaryManages facilities-property management, construction and other professional services contracts in support of the General Services Department in close coordination with team technical managers and performs related duties as required. An employee filling this position works very closely with technical managers in the General Services Department associated with each contract as well as members of the Procurement Office, including the Contracting Officer, Contracting Officer’s Representatives and other Procurement Professionals, Small, Local, Minority Business Office and the General Counsel’s Office. Work involves applying sound contracting principles and practices coupled with WSSC Water Procurement Regulations, Business Policies and Procedures and associated practices that constitute the WSSC Water procurement system.Organization NameSustainability & Support ServicesReports toDivision Manager, Sustainability and Support ServicesFull or Part TimeFull TimeIf Part Time how many hours per weekRegular or TemporaryRegularPosition End Date (if temporary)Work Schedule8:00am-4:30pmPosition LocationLaurelPosition Summary InformationGeneral SummaryTheAdministrative Contract Managermanages facilities-property management, construction and other professional services contracts in support of the General Services Department in close coordination with team technical managers. Works very closely with technical managers as well as members of the Procurement Dept., Contracting Officer, Contracting Officer’s Representatives, Supplier Diversity Office and the General Counsel’s Office. Work involves applying sound contracting principles and practices coupled with WSSC Water procurement regulations, policies and procedures and associated Commission practices.Essential FunctionsManages all administrative provisions of the contract including the performance period and contract value, including the cumulative cost of all tasks issued under basic ordering agreements and indefinite delivery/indefinite quantity contracts
While coordinating with the necessary parties, schedules, conducts all procurement planning pre-bid/proposal meetings
Schedules and conducts pre-award meetings with contractor, other necessary WSSC Water staff elements, as well as state, county and local agencies
Manages the compliance of all contracts including subcontracting utilization in support of the WSSC Water MBE programs
Manages and enforces any wage-rate provisions under the contract
In concert with the technical managers and in coordination with the Contracting Officer and/or Contracting Officer Representative, approves, and issues change orders and field orders
Accepts work as being finally complete as the WSSC Water representative
Conducts bid-ready contract reviews to ensure completeness
In concert with the technical managers, prepares and updates daily, weekly and monthly reports
In concert with the technical managers, reviews and recommends revisions to general conditions, standard specifications and standard details
Confers with management to determine needs and then, in coordination with the Contracting Officer’s Representative, develops appropriate contract tools
Analyzes problems in terms of contract specification requirements, service delivery, and feasibility
Trains others in contract compliance and enforcement
Other FunctionsIn concert with technical managers, receives, reviews and approves/processes all submittals and deliverables
In concert with technical managers, receives, reviews and approves/processes all invoices
Performs other duties as assigned
Work Environment And Physical DemandsBusiness casual office environmentRequired Knowledge, Skills, And AbilitiesExtensive knowledge of general contracting processes, rules and procedures
Knowledge of the principles, practices, selection and uses of all types of design, construction maintenance, and professional service contracts
Working knowledge of facilities design, maintenance, construction and rehabilitation
Skill in making estimates and measurements
Skill in communications both verbally and in writing
Knowledge of basic design and construction management techniques
Ability to work with contractors, state, county, local agencies and the general public
Ability to manage and coordinate multiple contracts simultaneously
Strong teamwork skills
Minimum Education, Experience RequirementsBachelor’s degree and 3+ years experience in procurement and contract administration
ORHigh school diploma (or equivalent) and 7+ years experience in procurement and contract administration
Additional RequirementsUpon employment, required to execute a confidentiality agreement and annually thereafter
Possession of a valid driver’s license with no more than 4 points and the ability to obtain a WSSC Water driver’s license within 90 days of hire or transfer
Completion of the WSSC Water Financial Disclosure statement within 30 days of employment and annually thereafter
Employees in this position are designated or considered emergency personnel; therefore, the employee must report to work as scheduled or as directed by their supervisor when WSSC Water declares an event that requires emergency personnel to report to work
PreferencesExperience in the water/wastewater industry
Certification from an accredited procurement program (such as the Institute for ‘Supply Management, the National Institute for Governmental Purchasing, APICS – The Association for Operations Management, etc.) as a Certified Supply Chain Professional ( CSCP ), Certified Professional in Supply Management ( CPSM ), Certified Professional in Supplier Diversity ( CPSD ), Certified Public Purchasing Officer ( CPPO ), Certified Public Purchasing Buyer ( CPPB ), Certified in Production and Inventory Management ( CPIM ), designation as a Federal Government Acquisition Professional certified to Level II, or equivalent
Salary$66,895 - $102,119Posting Detail InformationEEO StatementAN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER It is the policy of the Commission to select new employees and to promote current employees without regard to race, sexual orientation, sex, religion, national origin, marital status, or handicap. The Commission does not discriminate against qualified individuals with a disability and will make reasonable accommodation for any disability that does not result in undue hardship for the Commission.Close DateOpen Until FilledYesSpecial Instructions to ApplicantsAdditional InformationAll applicants selected will be subject to drug screening and a background check/verification.Supplemental QuestionsRequired fields are indicated with an asterisk (). Do you have a BA/BS degree and 3+ years procurement and contracts administration experience -OR- a high school diploma (or equivalent) and 7+ years procurement and contracts administration experience?
Do you possess certification from 1 or more of the following accredited procurement programs, or equivalent? The Institute for Supply Management, the National Institute for Governmental Purchasing, APICS - The Association for Operations Management, etc.) as a Certified Supply Chain Professional (CSCP); Certified Professional in Supply Management (CPSM); Certified Professional in Supplier Diversity (CPSD); Certified Public Purchasing Officer (CPPO); Certified Public Purchasing Buyer (CPPB); Certified in Production and Inventory Management (CPIM); Designation as a Federal Government Acquisition Professional certified to Level II.
Please list your current and active procurement certifications.
(Open Ended Question)Have you worked for a water/wastewater utility?
Do you have a valid driver's license with no more than 4 points and with no restrictions (except eyeglasses/contact lenses)?
Employees in this position are designated or considered emergency personnel; therefore, the employee must report to work as scheduled or as directed by their supervisor when WSSC Water declares an event that requires emergency personnel to report to work. Are you able to meet this requirement?
Will you, now or in the future, require sponsorship for employment visa status?
Are you an eligible veteran of any branch of the armed forces who has received an honorable discharge or Certificate of Satisfactory Completion of Military Service, the spouse of an eligible veteran who has a service-connected disability or the surviving spouse of a deceased eligible veteran?
Applicant DocumentsRequired DocumentsResume
Optional DocumentsCover Letter/Letter of Application