Position Objective: Provide services as a Procurement Technician in support of the overall functions of National Institute of Allergy and Infectious Diseases within the National Institutes of Health (NIH). The contractor will independently provide support services to satisfy the overall operational objectives of the National Institute of Allergy and Infectious Diseases (NIAID). The primary objective is to provide services and deliverables through performance of support services. Duties and Responsibilities:
Edit and format procurement documents, correspondence and memos. 2
Check submitted documents for completeness and compliance with regulations and policies.
Ensure that all files are complete and in order and final payment has been made before closing out.
Ensure the resolution of unpaid invoices by researching missing and incomplete orders.
Enter data into spreadsheets for purchasing files, utilizing Microsoft Excel.
Run Invoice on Hold reports daily to ensure invoices are paid timely.
Assist Purchasing Agents with follow up calls to vendors to clarify various questions pertaining to invoices, ACH information, IPP invoicing issues, and discrepancies in shipments and receiving documents. 1
Create and distribute closeout modifications.
Document purchasing files with receiving documentation.
Perform purchase order closeout by ensuring final payment is made and all files are complete.
Document file procurement in purchase orders.
Enter FPDS reporting for modifications/closeouts in accordance with regulations.
Assist other staff members proactively, as required or requested.
Maintain all purchase order files, ensuring all documentation is included (both current and closed.)
Ensure files are complete and all required documents are included (Invoices, Receiving documentation, FPDS record for all modifications (administrative/closeout), FTE confirmed received emails, PRISM Closeout documentation, NVision ACQ 40 Report, Funding Approvals, All communications containing pertinent information, CPARs final contract report (if applicable). 3
File management and clean-up in SAFE MP and AMP.
Work products and documents related to maintaining purchase card files. collecting invoices, obtaining receiving, following up on issues and/or problems.
Work products and documents related to the providing excellent customer service.
Basic Qualifications:
High School Diploma or equivalent
Experienced in Invoice management and deliverable review and acceptance.
Skilled in Microsoft Office Suite (Word, Excel, PowerPoint)
Minimum Qualifications:
Ability to multi-task and pay close attention to detail.
Excellent analytical, organizational and time management skills.
Strong communication skills, both oral and written.
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required by this position.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
GAP Solutions provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job us at recruiting@gapsi.com . You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned.
GAP Solutions is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status, political affiliation, genetic information, or any other legally protected status or characteristics.
This position is contingent upon contract award.
Requisition ID: 7091
