Madden Legacy Trust is seeking a qualified Independent Contractor to provide property and office management services under contract. This opportunity is best suited for a professional with proven real estate and office administration experience, strong organizational skills, and the ability to deliver results independently.
All contractors must successfully pass a background check and demonstrate strong work ethics, reliability, and professionalism.
Scope of Services
Oversee property and office operations, including maintenance, budgeting, and tenant/vendor coordination.
Administer lease agreements, monitor collections, and coordinate default proceedings.
Ensure compliance with property management policies, regulations, and governmental directives.
Conduct inspections (weekly, monthly, quarterly, annual) and provide accurate reporting on property conditions.
Bid, negotiate, and oversee vendor contracts in alignment with client requirements.
Manage lease documentation and reporting using property management software (Buildium preferred).
Maintain communication with property owners and accounting team to ensure accurate and timely reporting.
Coordinate tenant move-ins, build-outs, and renovations to ensure compliance with scope and timelines.
Manage tenant relations and foster positive client relationships.
Post rental listings, show units, and coordinate leasing partners or companies to secure tenants.
File evictions, court paperwork, and ensure legal compliance.
Track and pay utilities, income/expenses, taxes, and insurance for properties.
Oversee payroll processing and financial reporting.
Source and monitor contractors for all aspects of property operations.
Maintain vehicle registrations and other business-related compliance tasks.
Provide executive-level administrative support, including basic stock monitoring and reporting.
Qualifications
Minimum 3 years of proven experience in property management and/or office administration.
Strong knowledge of lease administration, finance, and building operations.
Skilled in negotiation, analysis, and contract compliance.
Proficient in Microsoft Office Suite; knowledge of Buildium is strongly preferred.
Excellent communication (oral and written), organizational, and time-management skills.
Ability to deliver services independently with accountability and integrity.
Background check required.
Demonstrated track record of strong work ethic and professionalism.
Contract Details
This is an independent contractor engagement, not an employee position.
Compensation is based on agreed contract.
Contractor is responsible for their own taxes, insurance, tools/resources, and business expenses.
Services are primarily on-site at the client’s office and properties in Fort Washington, MD
How to Apply
Interested contractors should send a resume or proposal highlighting relevant experience and qualifications to:
Madden Legacy Trust
rollsroycetwo@gmail.com
WORK ENVIRONMENT
This job operates in a professional home office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Regularly required to travel outside between properties in varying weather conditions.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. They must be able to ascend and descend staircases, and/or step stools and may be required to travel outside between buildings in varying outdoor weather conditions. The employee may also be regularly required to remain in a stationary position (sit or stand) for 85% of the time; regularly operate office machinery.
