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Looking for a detailed oriented person
Communicate with clients at least once a week to check on their needs and assure clients understand we care about their concerns and needs.
Keep Agent updated with all communication with clients to maintain continuity of communication between client, assistant and agent.
Plan all special projects with an action plan to assure there is a record of time and cost for all projects to be evaluated at the end of each year for the following year.
No cell phones to be used during work hours except for family emergencies.
No smoking permitted inside or outside of office.
Be on time and ready to work every day to maintain a good solid working relationship with agent and client.
Plan a daily to do list and discuss/present to agent to assure each activity is a priority to both the agent and the assistant.This needs to be reviewed the beginning of each day.
Administrative Duties
Coordinate mail flow by scheduling and tracking direct mailings to prospects and past clients.
Update mailing lists by adding new prospects and making address changes as needed.
Managing advertising production by keeping a log to ensure that advertising materials and related billing are mailed to printers and newspapers on a timely basis.
Proofread materials, such as advertising copy, personal letters to top clients and direct mail promotions, for content and clarity.
Coordinate appointment schedules for open houses, listing presentations, showings, closing meetings and other appointments. An assistant can call to remind clients and prospects of scheduled meetings and keep the agent informed of changes.
Maintain a document log for each transaction as a way of ensuring that necessary materials are being received and filed properly.
Act as an office manager by supervising other full- and part-time assistants and issuing progress reports as well as bookkeeping and payroll duties.
Run errands, such as putting up and taking down "For Sale" signs, picking up and dropping off contracts, and adding and removing lock-boxes.
Fulfill miscellaneous administrative tasks, such as ordering stationery and supplies, accepting deliveries, screening phone calls and making copies.
Follow up with buyers and sellers after the transaction to solicit feedback on the transaction experience.
About Metro Area Development:
MAD Homes DMV is a real estate company focused on helping people navigate their way through the real estate process.
We are focused on helping people with
Fixing their credit
Getting qualified for a home loan
Find our clients money for down payment assistance
Find our clients a home for their family to live
Help them close on the house
Help them find savings in using essential services for their home
Finally ensure they have an incredible House Warming event.
