LeBlanc Design is a busy, high-end residential interior design firm located in the South End neighborhood of Boston seeks experienced office manager/project administrator for a full-time position. This position is responsible for a full range of activities including:
Responsibilities
+ Manage accounts payable and receivable, payroll, and other accounts
+ Maintain financial records: Store and organize financial records.
+ Record daily transactions, such as purchase orders, vendor invoices, and operating expenses.
+ Assist with budgeting and expense tracking. Process invoices and manage payments
+ Employee reimbursements
+ Track receipts for costs of goods sold
Human Resources:
+ Hiring assistance
+ New hire onboarding - assist new team members apply for benefits, set up computer applications and email.
+Manage staff with scheduling, paid time off
Administrative:
+ Manage office email account and answer phone inquiries.
+ Manage office supplies and ordering.
+ Prepare for office meetings/ team building workshops: Send clear invitations and follow up with any important notes for all participants.
+ Managing office licenses, pre-approvals, and insurance policy paperwork.
+ Manage material and samples library.
+ Coordinate with office IT personnel as needed.
+ Coordinate installations and deliveries.
+ Assist in company marketing and communications.
Communication:
+ Answer customer questions as they relate to billing: dates of work, work performed, work scheduled. Follow up with clients after work is completed.
+ Communicate with vendors as needed.
+ Serve as the point of contact between the office and external parties, such as but not limited to clients, vendors, and service providers.
+ Assist with creating client proposals, use of purchase orders and applying payments to them.
Experience with Microsoft Office is necessary.
Knowledge/ experience with QuickBooks, Design Manger or Studio Designer is a plus.
Experience with Dropbox and Adobe Suite is desirable.
