Please submit applications for this position using the following link: https://careers-anothersource.icims.com/jobs/101578/senior-associate-director-of-financial-aid-operations-umass-boston/job?mode=job&iis=SOURCE&iisn=Craigslist
Another Source’s client, UMass Boston, is recruiting a Senior Associate Director of Financial Aid Operations to join their team in Boston, MA.You'll have the chance to lead the charge in leveraging technology to enhance student support, streamline processes, and foster inclusive excellence.
This position is internally titled Senior Associate Director of Operations.
Offering a flexible hybrid schedule of 3 days onsite and 2 days working remotely once you get up to speed.
Here’s a little about UMass Boston and the position they are recruiting for:
UMass Boston is a public research university in Boston, Massachusetts. It is the only public research university in Boston and the third-largest campus in a five-campus university system. UMass Boston is the third most diverse university in the United States. At UMass, we harness the revolutionary spirit of Massachusetts to deliver affordable, world-class education that transform lives, conduct groundbreaking research that improves our world, and create social and economic impact that shapes and energizes communities.
Learn more about the department here: Financial Aid - UMass Boston (umb.edu)
What’s in it for you:
UMass Boston offers a comprehensive compensation and benefit package including health, dental, and vision insurance; life and long-term disability insurance; generous paid time off; tuition remission; and robust retirement options. https://hr.umb.edu/benefits
The anticipated annual base salary range for this position is $88,700 - $110,800 DOE.
Job Summary
The Senior Associate Director of Operations will direct and manage all technical business processes and functions of the Financial Aid Services (FAS) office. The incumbent will direct and manage the use of technology within FAS and will work to capitalize on the use of technology to support and enhance the business functions of FAS, as well as to support and enhance the objectives of the Enrollment Management Division in promoting sound business practices that assist in the recruitment and retention of students. Serving on the University’s Cross-Functional Team, the Senior Associate Director of Operations will ensure the accuracy of data being shared and used amongst University offices and external agencies, such as the Department of Education and the Massachusetts Office of Student Financial Aid Administration.
Essential Functions
Direct and manage all technical business processes and functions, as well as the use of technology, within the Financial Aid Services (FAS) office; work to capitalize on the use of technology to support and enhance the business functions of FAS, as well as to support and enhance the objectives of the University’s Enrollment Management Division, in promoting sound business practices that assist in the recruitment and retention of students;
Develop and maintain daily, weekly and monthly production schedules that supports financial aid office efforts to enhance customer service and promote the enrollment objectives of the Enrollment Management Division
Work closely with the University’s Central Office, to establish, monitor and synchronize financial aid batch processing
In coordination with the University’s Central Office, evaluate and test yearly PeopleSoft Federal Regulation Releases, as well as patches and fixes, determining impacts on current business processes and incorporating required changes into the FAS daily business operations
Initiate and assist in the development of PeopleSoft modifications to insure that the FAS office remains compliant with Federal and State regulations, as well as University policies and procedures
Evaluate current business processes and ensure that the FAS office is maximizing electronic capabilities of the PeopleSoft system
Serve on the University Cross-Functional Team to coordinate student service business processes specific to the FAS office, in conjunction with offices such as the Offices of Admissions, Bursars and Registrar
Work closely with the FAS Assistant Directors and Program Managers, to establish procedures to support the Department of Education and Mass Office of Student Financial Assistance electronic data exchange
Provide technical support to the FAS team for all electronic processes; serve as Tier II Problem Resolution Specialist, as well as the primary contact for the FAS team and external constituents in troubleshooting Financial Aid PeopleSoft module problems
Create and provide reports to staff and external agencies to comply with federal regulations, university policies and general office management, as requested
Coordinate the departments use of additional technology/platforms including CampusLogic and Slate, to support student recruitment and retention.
Work closely with the Director and other senior level staff to ensure the FAS and One-Stop staff is adequately trained and that the electronic processes of the FAS operations are well coordinated and support superior customer service
Responsible for the design, implementation and maintenance of complex technical solutions to replace existing manual and/or inefficient processes
Maintain a library of all electronic process and procedures to be used as a reference for annual updates, staff training and continuous operations during times of absence
Supervise support staff assigned to the FAS operations unit
Participate in meetings, workshops and conferences to stay abreast of local, regional and national financial aid policies
Perform other duties as assigned.
Minimum Qualifications
Bachelor’s Degree, Master’s Degree preferred, and a minimum of five-seven years of progressive experience in an automated financial aid office, of which a minimum of three-five years of experience includes working with PeopleSoft or other integrated student administrative software, as it relates to Financial Aid business processes, is required. Demonstrated experience in providing technical support in a large financial aid operation is required.
Extensive knowledge of standard financial aid office business practices in multiple areas with demonstrated ability to troubleshoot complex issues
Knowledge of and experience working with PeopleSoft
Knowledge of the regulatory requirements governing financial aid programs
Demonstrated ability to work independently and to develop, manage and implement large projects
Demonstrated ability to grasp key points from complicated details
Demonstrated ability to provide technical support in a large financial aid operation
Proven ability to populate and test rule and validation tables
Ability to analyze financial aid business needs and to develop strategies to resolve issues
Ability to work independently and make sound decisions
Ability to develop, manage and implement large projects
Ability to multi-task and work effectively in a high-volume, fast-paced environment
Ability to supervise the work of others
Ability to work as a representative of Financial Aid within the broader context of the division of Enrollment Management to provide solutions to overlapping or integrated procedures Ability to work with and handle confidential information and materials
Strong analytical skills
Strong interpersonal, management, decision-making and organizational skills
Strong commitment to customer service
Another Source works with their clients, on a retained project basis. We are committed to building inclusive candidate pools as we partner with hiring teams. Veterans, women, people of color, LGBTQIA+, and people with disabilities are encouraged to apply. As you read through the job posting and review the list of qualifications (required and/or preferred), please do not self-select out if you feel you do not meet every qualification. No one is 100% qualified. We encourage you to apply and share your story with us.
