The Accounting Generalist is responsible for assisting the Assistant Director of Finance and staff in maintaining accurate and timely financial reporting; ensuring acceptable levels of internal control; ensuring compliance with all federal, state, and local regulations and Fairmont/Accor Hotels Standard Operating Procedures; and safeguarding owner/investors assets. The role will be split between Accounts Receivable /Income Audit, Accounts Payable, and Office Duties.WHAT YOU WILL BE DOINGACCOUNTS RECEIVABLE➢ Coordinate with Credit Manager to maintain group accounts by:     - Reading and understanding group contracts.     - Attending Resume meetings with Sales team to review groups.     - Taking/Applying deposits and preforming billing maintenance on group accounts.     - Compiling, reviewing, and sending group invoices to sales managers.➢ Taking and applying payments and closing group accounts.➢ Provide first contact to the guests of the Accounting Office and answer or direct all general inquiries.➢ Handle inquiries in a professional and timely manner, provide accurate invoices, statements, and schedules.➢ Ensure overall guest satisfaction by attentive listening and then immediately resolving guest issues or elevating to the Assistant Director of Finance.ACCOUNTS PAYABLE➢Print and Mail Payment Batches, upload Positive Pay Batch to bank, and upload CSI Payments as necessary.➢Set Up and Maintain vendor files and all necessary additional documentation; W9, W8, COI, etc.➢Call vendors to verify banking information as needed.INCOME AUDIT➢Prepare Daily Operations Package and ensure accuracy of Daily Revenue Reporting. Complete all standard reconciliation templates according to company policy;     -Verifying adequate support submitted by Night Audit for Daily Operating Packages.      -Complete Daily Rooms Reconciliation / Front Desk & Housekeeping      - Assist in reconciling open account status items.➢ Maintain orderly daily audit packs and monthly binders. Accounting GeneralistOFFICE DUTIES/OTHER➢ Assist in Month End Auditing Functions including surprise cash counts and inventory spot checks as required.➢ Check office supply inventory and order supplies as necessary.➢ Maximize efforts towards productivity, identify problem areas and assist in implementing solutions.➢ Keep management aware of any unusual operation or financial occurrences and/or significant deviations.➢ Ensure company policies and procedures are followed➢ Perform any additional duties as assigned by the Assistant Director of Finance and/or Director of Finance.➢ Perform occasional audits of standard processes with other departments.
Hourly Starting Rate is $32 - 34 per hour
