Administrative Assistant
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team in South Boston for 25 hours per week – 12-5pm, Monday - Friday. This role will report to the VP of Operations and Business Development. The wage rate will be $25 per hour.
Responsibilities:
Coordinating Work Order schedule including confirming work with clients and ensuring alignment with Business
Development and Finance Teams
Sending out Work Orders and Service Notices to Clients
Support on Payroll to align with scheduled work in coordination with the Finance Team
Communicate Billing to Finance Team
Order Supplies as directed
Updating SDS sheets as needed
Other tasks as assigned
Qualifications:
Proven experience as an Administrative Assistant or in a related role.
Bilingual: Spanish and English.
Strong organizational and multitasking skills.
Excellent communication and interpersonal abilities.
Proficient in Microsoft Office Suite and other relevant software.
Attention to detail and problem-solving skills.
Ability to work independently and collaboratively in a team environment.
Discretion and confidentiality in handling sensitive information.
Education and Experience:
High school diploma or equivalent; additional qualifications in office administration are a plus.
Previous experience in administrative roles is preferred.
