Our client, a real estate company based in Boston, is seeking an Administrative Assistant to join their team! This role is onsite in Boston, full time hours Monday through Friday, a temporary to hire placement, and paying between $32-37/hr. Interested and qualified candidates are encouraged to apply today!Administrative Support:Provide general administrative support to the team, including filing, data entry, and document management.Organize and maintain office supplies, ensuring that stock levels are adequate and reordering as necessary.Assist in coordinating meetings, conferences, and travel arrangements for the team.Support project managers with administrative tasks related to ongoing projects.Prepare and maintain reports, presentations, and other materials as needed.Executive Assistant (Light Duties):Manage the scheduling and calendar for key team members, including meeting coordination and reminders.Handle incoming and outgoing communications, such as emails, phone calls, and messages, on behalf of executives.Assist with the preparation and tracking of expenses, ensuring that receipts and records are properly organized and submitted for reimbursement.Organize travel arrangements, including flight bookings, hotel accommodations, and transportation, as needed.Assist with the preparation of meeting agendas, taking meeting minutes, and following up on action items.Project Assistance:Help coordinate and support the execution of projects by assisting with timelines, tracking progress, and following up on deadlines.Assist in compiling information and creating reports for project updates.Act as a liaison between different teams to ensure smooth communication and project progress.Office & Operational Support:Oversee the office's day-to-day administrative needs, ensuring that supplies and resources are well-stocked and functional.Assist with organizing office events, including meetings, team-building activities, and celebrations.Manage the filing and organization of office documents, ensuring compliance with company policies and standards.Qualifications:High school diploma or equivalent; Associate's or Bachelor's degree preferred.Previous experience in an administrative or office support role (1-2 years preferred).Basic experience with executive support duties (scheduling, expense tracking, etc.).Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Strong organizational skills and the ability to handle multiple tasks simultaneously.Excellent written and verbal communication skills.Detail-oriented, with the ability to maintain accuracy while working under deadlines.Ability to handle sensitive information with discretion and professionalism.Self-motivated and proactive with a strong problem-solving mindset.Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information:Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.We look forward to working with you.Beacon Hill. Employing the Future (TM)
