Our client, a nonprofit in the Greater Boston area is seeking an organized and detail-oriented Administrative Assistant to support both the Executive Director and the Finance & Philanthropy Departments. This role blends office management with administrative support to ensure smooth daily operations. This is a part time role requiring 24 hours total onsite, 3 days per week from 10:00AM - 4:00PM. The assignment is expected to run for 5 months with potential for extension and pays $22/hour. Key ResponsibilitiesServe as a liaison between the Finance Department and outsourced finance partners.Provide administrative support to the Executive Director and Finance Department.Open, sort, and distribute incoming mail and packages.Monitor and manage the general Project Place email account.Ensure timely payment of bills and coordinate with vendors.Maintain organized filing systems and electronic records.Order and manage office supplies and inventory.Scan, copy, and prepare documents as needed.Prepare backup documentation for monthly contract invoicing.Record, copy, and deposit checks.Coordinate meetings, appointments, and office logistics.Manage office equipment and address minor technical issues.Assist with payroll administration (printing timecards, sorting, and distributing paychecks).Communicate building updates and scheduling matters to staff.Required Skills & QualificationsStrong attention to detail and organizational skills.Proactive problem-solving ability.Tech-savvy and quick to learn new systems.Reliable, confident, and self-motivated.Excellent communication and interpersonal skills.Ability to work independently and collaboratively.Minimum 1 year of administrative experience.Proficiency with Microsoft Office Suite.Experience with Mineral Tree (or Bill.com) and Ramp is a plus.Qualified and interested candidates are encouraged to apply today for immediate consideration.Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information:Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.We look forward to working with you.Beacon Hill. Employing the Future (TM)
