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Our client, a law firm in Boston, is seeking a temporary Legal Administrative Assistant to cover a medical leave for 6-8 weeks (could extend). This role is Monday through Friday 8 am - 4 pm or 8:30 am - 4:30 pm and can pay $30-35/hour based on experience. The ideal candidate will have great administrative skills and have some legal knowledge or have experience working in a legal setting.Primary Responsibilities and/or Essential functions: Provide attorneys with administrative support such as, but not limited to, email, calendar and contact management; event and meeting planning; travel planning - create detailed itineraries; enter/submit attorney time (DTE); open new client matters; oversee and finalize billing; handle administrative requests and/or projects as assigned.Draft, edit, convert and print documents, presentations and spreadsheets; spellcheck and proofread work product.Interact with clients, attorneys and internal staff in a professional and courteous manner; welcome clients who visit the firm.Maintain organized desk; create/maintain effective filing systems; forward/retrieve files to Records Department; maintain contact sheets/desk profiles. Handle high volume of phone calls, while demonstrating professional phone etiquette; ensure messages are delivered promptly, accurately and according to attorney preference.Work with team secretaries and share responsibilities for supporting team attorneys; coordinate coverage with team secretaries when absent or away from workstation.Prioritize work; complete tasks with minimal supervision. Serve as a liaison for civic/charitable organizations.Any other responsibilities that may be added or adjusted at management's discretion.Knowledge, Skills & Abilities:Strong administrative and organizational skills; ability to prioritize tasks and juggle multiple priorities.Excellent interpersonal skills; ability to work with different personalities in high-pressure situations.Excellent written and oral communication skills; strong attention to detail.Strong initiative; ability to exercise sound judgment, work independently and make decisions on behalf of attorney(s).Ability to maintain confidentiality.Team player.Demonstrate proficiency in firm-supported applications including Microsoft Suite (Word, PowerPoint and Excel) and legal specific applications.Ability to produce high-quality documents that are spelled checked and proofread.Demonstrate desire and ability to learn new technology and willingness to share knowledge to assist others.Knowledge of Big Law or legal highly preferred.Education/Certifications:3+ years of experience in an administrative capacity within a law firm, legal environment or corporation.High School Diploma required.College degree preferred.Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com. We look forward to working with you.Beacon Hill. Employing the Future (TM)
