Job Summary:
Primary focus will be helping the Office Manager keep the office running smooth & efficiently, while providing administrative support to the President of the company and our technicians. Duties include but are not limited to: organizing documents, reviewing, accurately and efficiently inputting data into internal systems, ensuring accuracy of data that has been entered, answering incoming calls and directing them as so, taking leads. (This is not a remote position)
Skills Needed/Required:
Demonstrate ability to exercise sound judgment and make practical decisions.
Attention to detail, experience with Microsoft Office, QuickBooks and ability to multi-task is essential to succeed in this role.
Experience with scheduling is a plus but not required.
General/basic knowledge of Microsoft Office (Word, Excel, primarily)
Job Responsibilities Include:
Reconcile monthly vendor statements
Process incoming invoices from vendors
Receiving payments from customers & contractors in QuickBooks
Responds quickly to e-mails and phone calls in a timely, friendly and efficient manner
Maintain office supplies and place orders, when needed
Call the City/Town for electrical inspections
Maintain company documentation, electronically (Dropbox)
Enter/maintain customer information within our system (SimPRO)
Maintain/update company management system as needed (SimPRO)
