Our client, an equity firm based in Boston, is seeking a temporary Senior Administrative Assistant to join their team! This role is onsite in Boston, full time Monday through Friday, temporary for about 3 months, and paying up to $33/hour, pending experience. Interested and Qualified candidates are encouraged to apply today!Responsibilities Calendar and expense management for a group of professionals Responsible for travel arrangements, domestic and international, and developing complex itineraries, and agendas to include all meetings, times, locations, air or train travel, and car service; Must have the ability to fill in all blanks when necessary Act as a point person when members of the team are traveling by responding to various inquiries in a timely fashion Arrange and coordinate meetings, venues, vendor management, room setup, prepare materials and arrange necessary audio/visual equipment Assist the Director of Administration with events including but not limited to: Annual Meetings, CEO Conference, Holiday Party, Talent Development Initiatives, and process improvement initiatives Act as a member of the administrative team. This includes coordinating with and providing coverage for other assistants as needed Complete and ad hoc admin or project work as requested by professionals / team members Ideal Experience and Competencies The successful candidate will have an exceptional track record and reputation. Given the significant responsibilities of this position, the top candidate will be a mature, experienced individual. 3-5 years' experience supporting a group of professionals/executives, ideally at a financial services firm Team player mentality o Gives importance to group goals and participates accordingly o Willingness and ability to be a backup to others on the administration team o Ability to work independently but also have an energetic, responsive, "one team" mentality Adaptable / flexible o Can manage and prioritize many conflicting priorities o Adjust accordingly and design a suitable workflow Humble / no ego o Positive attitude, irrespective of the nature of work Demonstrate poise, professionalism, and discretion Tact / judgement Sound decision making and fair judgement skills o Refers to appropriate "chain of command" when necessary Must be able to take initiative, prioritize, and manage multiple projects Strong attention to detail; highly organized, and excellent time management skills Communication skills Speaks confidently and sends clear messages that are easily understood Responds to stakeholders in a timely / professional manner Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com. We look forward to working with you.Beacon Hill. Employing the Future (TM)
