Senior Clerk Department: City Clerk's Office Employment Status: UFCW
Admin, Non-Exempt, Full-Time (35 Hours/Week) Salary: Grade A03, Step 01,
$19.45/Hour Schedule: Mon-Fri 9:00AM-5:00PM Certifications/Licenses
Required: High School diploma OR General Education Degree (GED) or one
to three months related experience and/or training; or equivalent
combination of education and experience. SUMMARY The City of Chicopee's
City Clerk's Office is hiring a Senior Clerk who supervises the
receipt, recording, indexing, and issuing of all vital records and
marriage notices. The Senior Clerk also prepares, and issues marriage
licenses and supervises the issuing of copies of all records. Extensive
clerical duties, which include typing, researching, filing, recording,
computerizing, reviewing, balancing, and processing various functions.
ESSENTIAL DUTIES INCLUDE: Prepare supplies, machine and vault, etc. For
the start of the business day. Update City Code Book. Assist employees
from other departments with printing, researching, and updating the City
Code Book. May answer questions show how to use the program. May
troubleshoot if needed or refer to the MIS Department. Daily processing
of the mail, (such as record requests) metering it at the end of the day
and mailing it. Make various forms for the office, and Excel
spreadsheets per City Clerk. Answer phones and direct them to the proper
office or check for any records for customer. Receive meeting notices,
ensure that they are valid (original signatures, 48-hour notice, etc.)
And post in the office log and on the public board and webpage.
Periodically type agenda for City Clerk when the Assistant is out.
Ordinance checks on the computer for employees and/or customers, which
may be printed. Must know various ordinances for the job. Copy all
committee appointees the opening meeting law, which they sign and attach
to appointment sheet. Original document is filed and their name is
transferred to the public office list. Process all resigned appointees,
which includes receiving a resignation, removing them from the public
list and filing. Process special permits and zone changes; notify the
petitioner of approval or denial. Send the petitioner necessary
paperwork so that they may go to the Registry of Deeds to record. Assist
customers with their family tree by search through records and know
different spelling of surnames. Know the laws that pertain to public
records. Unibank liaison, dealing with bank personnel and on-line
requests of the City Clerk's Office. Assist in the maintaining and
updating of the webpage. Records and indexes vital records and sends
reports of vital records to Boston. Processes affidavits of corrections
and depositions for amending or correcting vital records. Types and
issues copies of vital records. Assists at office counter and answers
telephone. Other duties as assigned by the City Clerk. QUALIFICATIONS
Minimum of 5 years' customer service experience. Ability to work with
the public and under pressure. Preparation and knowledge of Election
Procedures and Programming Good typing and telephone skills. Excellent
computer knowledge. Genealogy experience. Must be able to attend evening
City Council meetings occasionally and work overtime hours around
election times. High School diploma OR General Education Degree (GED) or
one to three months related experience and/or training; or equivalent
combination of education and experience. BENEFITS The City of Chicopee
provides its employees (contingent upon employment status) with a robust
benefits package which include the following: Recurring Sick Time,
Vacation, Thirteen Holidays Per Year, Retirement Plan, and more
