Description We are in search of an Office Assistant to join our team based in Belchertown, Massachusetts. In this role, the Office Assistant will be tasked with various administrative duties to ensure smooth operations within our firm. This role offers a contract to hire employment opportunity.Responsibilities: Handling incoming phone calls and ensuring they are directed to the appropriate parties. Coordinating and scheduling appointments to optimize workflow. Maintaining and updating the company calendar to reflect current and future activities. Processing incoming mail and ensuring it reaches the right departments. Assisting with the management of the company's social media pages, such as Facebook and Instagram. Assisting with the upkeep of the company's website to ensure information is current and accurate. Processing project invoices and ensuring they are sent out in a timely manner. Performing weekly deed transfer mailings and other mailings as required. Utilizing various software systems, such as Accounting Software Systems and ADP - Financial Services, to perform tasks efficiently. Performing clerical duties such as data entry and document management. Requirements Proficiency in Accounting Software Systems is necessary Experience with ADP - Financial Services is required Ability to design and implement Banner Ads is essential Advanced knowledge in various Computer Programs is expected Experience with CRM management is necessary Familiarity with About Time software is a plus Must be capable to Answer and respond to various queries Experience in Answering Inbound Calls in a professional manner is required Must be capable of handling Billing Functions effectively Proficiency in performing Clerical Duties is necessary Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .
