-Role: Office Manager / Procurement Administrator
Karen Beckwith Creative is an interior design consultancy with a wide range of projects in the Berkshires & Tri-State Area. We are looking to add an experienced administrator with a meticulous eye for detail to our team. The role of the office manager and procurement admin is a full-time (or part time @ min. 25 hrs per week) in-person position and is possible to start immediately.
-Job Description
We’re searching for a collaborative & dedicated teammate who will assist us with product procurement, tracking, and office management in our Great Barrington studio. The ideal candidate will be an adept administrator who is familiar with financial tracking, and happy to liaise with our vendors & design team. They will be communicative, extremely organized & detail oriented. Someone who likes variety in their days and enjoys “wearing many hats” would excel here, as we are a small team of doers.
-Duties include but are not limited to:
Helping with office management related duties: maintaining our design materials library, handling mail / shipping needs, and ordering supplies for the office as needed.
Traveling around Berkshire county for site visits, inspecting deliveries, meeting local makers, or sample pickups.
Placing purchase orders, tracking goods through production, inspecting incoming items in our studio.
Processing payments to vendors, and recording funds received from clients in excel/google sheets as well as detailed financial tracking.
Data entry into project management software which will include a product’s pricing, order status, payment confirmation, location & tracking information.
Communicating project financial status with the bookkeeper & production status with the design team.
Super sleuthing! Hunting down product or delivery mysteries and cajoling vendors.
Resolve all product damages and claims.
Scheduling all freight deliveries with the receiving warehouses and white glove installations with our clients.
Helping prepare for, meeting, and assisting with on-site project installations (get to see all your thoughtful work come to fruition!).
-Job Requirements
4 years of experience (minimum) in administration, office management, procurement, logistics, or similar position.
Experience in the interior design, manufacturing, purchasing, or construction industry is highly preferred.
High proficiency with Excel or Google sheets.
Proficiency with Google Suite (Drive organization, calendar, slides, meet, etc) preferred.
Knowledge of Quickbooks, Gather, and Slack is a plus.
Valid driver’s license and reliable transportation to Great Barrington, MA.
This is either a full time (35+ hrs/week) or part time (25+ hrs/week) in-office position with an hourly pay commensurate with experience and favorable for the region.
401K plan available post vesting period; paid time off, flexible scheduling, occasional work from home if needed, healthy snacks and drinks, and opportunities for professional growth.
-About the Company
KBC is an award-winning interior design firm with 22 years of continuous operation in the heart of Berkshire County, MA.
If your skill set aligns with our job description, and you’d like to join our collaborative and creative workplace, please email your resume and a brief statement about why you’d like to be considered for the role of Office Manager & Procurement Administrator. Frequently cited statistics show that women and underrepresented groups apply to jobs only if they meet 100% of the criteria. We hope you’ll help defy those statistics and apply if you think you’d be a good fit for the role & are eager to learn.
