Job Title: Administrative Assistant
Location: Oak Hill Apartments - Pittsfield, MA 01201
Hours: Part Time 20 Hours Per Week
Pay Rate: $19.00 Per Hour
Job Description:
HallKeen Management Company is looking for a part time Administrative Assistant. This position assists and supports the Property Manager and provides prompt and efficient administrative support to management office.
Responsibilities:
Includes but are not limited to:
Answering telephones & greeting of residents and visitors
Processing invoices
Processing work orders
Implements daily rent collection and process late fees
Assists in maintaining the waiting list
Purchasing of office supplies
Handle Incoming mail and correspondence
Provide Administrative support for activities related to annual recertification and marketing/leasing of apartments.
Assists in preparation of monthly reports
Assists in preparation and distribution of notices to residents
Performs general administrative duties
Provide and maintain professional customer service to residents, prospective and vendors
Qualifications:
Candidate should have solid multi-tasking abilities, strong communication skills, both verbal and written. Attention to detail and ability to work independently on assignments is necessary. Must be proficient in MS Office and property management software experience is preferred.
Experience in the LIHTC Program is preferred. COS and C3P Certification is ideal.
