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Summary: The LEA Business Manager will provide financial leadership for the local districts / schools to which they are assigned. This includes the budgeting, accounting, reporting, and control procedures for all of the funds maintained by the assigned local districts. An orientation toward customer service must be obvious in the performance of all job duties. The LEA Business Manager I must be a collaborative leader and have the ability to manage all the financial matters of the districts. The LEA Business Manager I must be able to work effectively and communicate well with fellow ISD employees as well as all stakeholders of the local districts.Essential Duties and Responsibilities: Work is performed under the general supervision of the Director of Business Services at the ISD. The LEA Business Manager is also accountable to the Superintendent of the local district(s) the employee supports. General responsibilities of this position include the following (does not include all tasks employee may be expected to perform):Responsible for all accounting and financial matters of the district
Maintain chart of accounts for the accounting system
Employ sound accounting practices to assure adequate records revealing the administration of the budget
Prepare, enter and maintain general journal entries as necessary
Maintain written manuals, procedures, suspense files, requisitions, purchasing, budgeting and payments in compliance with acceptable accounting standards and district, state and federal guidelines
Preparation of the district's annual budget
Budget development and all steps related to review and approval with the Superintendent and Board of Education
Prepare all budget amendments as required
Prepare monthly reports tracking actual spending versus budget
Month end close of financial system
Reconciliation of identified key cash and other balance sheet accounts
Monthly reconciliation of all bank statements
Internal controls and annual audit
Preparation of various schedules and data gathering for annual audit requirements
Key interface with the auditors during the annual audit
Write the Management Discussion and Analysis (MD&A) for Audit Report
Submission of all required reports and related follow-up actions as appropriate
Maintain system of internal control procedures for the district
Monitor all funds for proper accounting and approval of expenditures for all funds
Assist the Superintendent in carrying out all necessary functions of the district's operation according to the adopted budget, policies of the district, laws of the state and generally accepted accounting principles
Preparation of required reports and schedules:
Monthly Financial report
Balance Sheet
Revenue & Expenditure details
Cash Flow
All reports for various title funds including annual consolidated application
Required local, state and federal reports (FID, SE-4096, etc.)
Oversee financial functions being performed for the district by other ISD staff membersDistrict payroll and related payroll taxesEnsure all of the district's financial obligations are paid on a timely basisRequire a regular requisition procedure from all employees properly channeled through principals, directors and other staff members in sufficient time for cost-effective purchase of supplies through competitive biddingDetermine annual millage rates for operational and debt funds, prepare L-4029 for board approvalReconcile property taxes received from the townshipInvest all receipts and cash reserves according
