Position Details Position Information Announcement Number STAFF - VA - 24263 For questions regarding this position, please contact: Teri Nightingaleteri.nightingale@montana.edu(406) 994-3826Classification Title Program/Project Lead Working Title MilTech Program Liaison (Washington, DC area) Brief Position Overview Remotely supporting one or more MilTech project teams from the Washington, DC area, the Program Liaison will liaise with MilTech’s team and military customers to satisfy project and customer requirements. The Program Liaison will be responsible for satisfying reporting requirements for specific projects, as well as supporting both internal and external organizational processes and deadline-driven data flows. Additionally, this individual will ensure work alignment with all applicable customer, federal and state, and MilTech – Montana State University requirements.While MilTech projects supported by this position are technical in nature, a technical or engineering background is not required to successfully perform the Liaison role.Position Number 4C0303 Department MilTech Division Office of Research and Economic Development Appointment Type Professional Contract Term Fiscal Year Semester If other, specify From date If other, specify End date FLSA Exempt Union Affiliation Exempt from Collective Bargaining FTE 1.0 Benefits Eligible Eligible Salary Salary range of $55,000 to $60,000 annually, commensurate with experience, education, and qualifications Contract Type LOA If other, please specify Recruitment Type Open Position Details General Statement MilTech is a DOD and DHS Partnership Intermediary with the mission to accelerate the transition of new technology to the U.S. government. See http://www.montana.edu/miltech/ for further information.Duties and Responsibilities The Program Liaison will liaise with MilTech’s team and military customers to satisfy project and customer requirements, including but not limited to the following:
Act as primary resource for general project operational inquiries and information, and as reporting liaison for specific MilTech projects with military customers, ensuring proper reporting and scheduling of activities, metrics and results to the DOD customer and others are completed as required.
Proactively maintain and organize metrics, project status reports and action items, project documents, contract vehicles, and other relevant data.
Communicate project activities, due-dates, and budget status, and provide monthly reports back to the Team Lead for submission to the customer.
Organize and deliver reports and briefings as needed to support project objectives.
Effectively communicate project status and requirements to key stakeholders as required by MilTech Engineering and Project Management teams.
Assist in managing project schedule(s), including tracking action items and due-outs, coordinating with the MilTech Engineers, and other government and civilian partners.
Coordinate with MilTech, MSU , and external personnel to track the procurement of necessary supplies, goods, and services in accordance with applicable State and Federal guidelines to ensure successful execution of MilTech projects.
Assist with establishing and maintaining organizational structures to continually improve project data management, processing, and communication across MilTech teams, government customers, and external vendors.
Positively represent the MilTech program, capabilities, and industry relationships.
This position is covered by the Montana State University telework policy; the ability to work effectively and efficiently from an alternative worksite is a required qualification of this position. Please see the full policy at
https://www.montana.edu/policy/hrpolicies/teleworkpolicy.html
Comply at all times with the MilTech Confidentiality Agreement governing non-disclosure of information encountered in the course of your duties, and the MilTech Technology Control Plan governing security and work controls.
Required Qualifications – Experience, Education, Knowledge & Skills
Demonstrated prior project experience coordinating internal and external resources to meet operational and customer needs. Experience should include working with a high degree of attention to project details and deadlines.
Demonstrated experience effectively using clear and concise written and verbal communication. This includes using accurate language, organizing thoughts logically, and tailoring communications accordingly to the needs and perspectives of the recipients.
Demonstrated applicable experience using computer applications to generate formal business communication and reports for multiple stakeholders; creating and maintaining spreadsheets with complex data; developing PowerPoint or similar presentations for internal and external customers, and experience with using electronic filing and recordkeeping systems.
Bachelor’s degree related to business operations or other relevant field, or an equivalent combination of education and/or experience.
Preferred Qualifications – Experience, Education, Knowledge & Skills
Prior project experience with establishing internal and external data flow processes and maintaining project archives and data logs in support of project objectives.
Prior experience maintaining, organizing, and reporting project data and communication of relevant information to internal and external sources.
Prior experience developing and submitting reports and proposals.
Prior experience working with remote groups and virtual meeting tools.
The Successful Candidate Will
Represent MilTech in a professional manner when interacting with customers, internal and external personnel.
Effectively and efficiently perform work tasks from a remote worksite location.
Possess excellent listening and communication skills (written and verbal).
Work successfully within all relevant MSU purchasing, financial and metric reporting, and travel regulations.
Establish and develop effective professional relationships.
Exhibit good judgement, flexibility, and innovation to respond to the needs of a wide variety of customers and coworkers.
Position Special Requirements/Additional Information
This position is contingent upon continued grant funding, and will work remotely, based within 3 hours of the greater Washington DC area by car. A remote work location must be agreed upon, depending on location suitability to meet mission requirements, and other factors.
This position requires ability to travel via all modes of transport to meet project needs.
Successful candidate must be able to comply with the federally mandated requirements of U.S. export control laws, which may require proof that candidate is a U.S. person. Per 22 CFR §120.15, U.S. person means a person who is a lawful permanent resident as defined by 8 U.S.C. 1101(a)(20) or who is a protected individual as defined by 8 U.S.C. 1324b(a)(3).
This position requires the ability to meet government-defined restrictions appropriate for work level and access. Security-related requirements will include receiving favorable background checks by state and federal agencies pursuant to federal law and regulations.
This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.
Physical Demands
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.This position has supervisory duties? No Posting Detail Information Number of Vacancies 1 Desired Start Date Upon completion of a successful search. Position End Date (if temporary) Open Date Close Date Applications will be: Screening of applications will begin on March 8, 2024; however, applications will continue to be accepted until an adequate applicant pool has been established.Special Instructions
This position is contingent upon continued grant funding, and will work remotely, based within 3 hours of the greater Washington DC area by car. A remote work location must be agreed upon, depending on location suitability to meet mission requirements, and other factors.
Successful candidate must be able to comply with the federally mandated requirements of U.S. export control laws, which may require proof that candidate is a U.S. person. Per 22 CFR §120.15, U.S. person means a person who is a lawful permanent resident as defined by 8 U.S.C. 1101(a)(20) or who is a protected individual as defined by 8 U.S.C. 1324b(a)(3).
Diversity Statement
Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile. MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: https://www.montana.edu/hr/recruitment/dualcareer.html
