We are seeking a highly organized and detail-oriented Administrative Assistant to join our team.
The ideal candidate will possess strong administrative skills and a proactive approach to managing tasks. This role is crucial in ensuring the smooth operation of our office, providing support to various departments, and enhancing overall productivity.
The Administrative Assistant will be responsible for a range of tasks, including managing schedules, handling communications, billing, and maintaining records.
Responsibilities
Manage and maintain calendars, scheduling appointments and meetings efficiently.
Handle incoming calls with professionalism, demonstrating excellent phone etiquette.
Assist with bookkeeping tasks using QuickBooks and maintain accurate financial records.
Perform administrative duties such as data entry, filing, and document management.
Proofread documents for accuracy and clarity
Utilize computer systems for organizing information and streamlining processes.
Support team members with various projects by providing timely assistance and resources.
Maintain office supplies inventory and place orders when necessary.
Communicate effectively with staff, clients, and vendors, ensuring a high level of service.
Requirements
Proven experience in an administrative role or similar position is preferred.
Strong computer literacy skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Familiarity with QuickBooks or similar accounting software is a plus.
Excellent time management skills with the ability to prioritize tasks effectively.
Strong proofreading skills with attention to detail in written communication.
Experience with calendar management and phone systems is essential.
A proactive attitude with the ability to work independently as well as part of a team is required.
Join us in this vital role where your contributions will make a significant impact on our operations!
We offer:
Health care
Vision and dental
Paid time off
Bonus pay
Holiday pay
