To support the Ocean Import manager/supervisor in the smooth running of the department within the branch,
which includes knowledge of the?ocean import product in the market place through focus on Operations, Finances, Sales, People, Systems, and Culture in adherence to the company's policy and procedures.Major Duties and Responsibilities: OperationsMonitor compliance at all times to regulations. This includes internal policies and procedures such as Operational Process Standards (OPS) and external government regulations or customer policies/requirements.Understand department process flow, constantly looking for areas of improved efficiency.Ensure all customers standard operating procedures are followed as per the DLSOPProvide timely responses to emails in both personal and atl-oceantov (within 24 hours) and voicemails (within 1 hour).Ensure the system reports including but not limited to the below list are utilized at the level of frequency mentioned in order to effectively supervise operations:COB no CDR Report - (Daily)Missing RLS/CLR Report - (Daily)LOG, no FRL Report - (Daily)BNF no INV/IBB Report - (Daily)Consol Not Settled - (Daily)EDE Report - (Daily)Accounting Reports (Daily) - A/P Reserve/Disputes/Bad Debt/AJAX/CLH/BNP/Draft PayableReview Workflow tasks middle of the afternoon to confirm completionSupport the Manager/Supervisor as required and applicable in the following areas:Build and maintain strong relationships with vendors: steamship lines, trucking companies, CFS warehouse, rail terminals.Start learning the business that we handle (i.e. container count, monthly/yearly revenue budget).Support after hours operations, if needed, by utilizing email on phone and laptop access.FinancesMeet weekly or more if required with the department manager.Proactively work to maintain accounts payment within 30 days.Attend account discrepancy meetingsEnsure company credit procedures are followed and utilized effectively (credit extensions, branch credit request, CASH account procedures, FRL process, DAP policy)Quote and file ocean rates timely and compliantlySalesSupport the manager and or the sales department where needed:Take an active role in the transition of new business/ updates to existing business including rate schedule updates, SOP creating and maintenance, account review with operations staff, introductory meetings with customers, and proactive establishment of tactical account management by having service provider included into the transaction process.PeopleMeet weekly with manager to further develop leadership skillsIdentify with manager, develop, and mentor your No. 2 and 3.Support the manager?where neededEnsure employees meet company standards of 52 hours training per year.Allocate workloads within team to ensure smooth operations during peak activity or staff absence.Participate in monthly One-On-Ones and yearly reviews per employee.Contribute to the effective weekly department meetings with team.Meet monthly to review alignment with Manager for department goals and direction.Review department goals and business plan periodically with team to ensure buy-in and accountabilitySystemsEnsure department is using all system tools to their greatest advantage based on your department size and organization. (e.g. using edoc import database, and other system generated
reports to manage by exception)Be open to implementing new system changes and enhancements into your department.Be involved and suggest system/process improvements.Set the tone of this environment within your department.CultureProactively promote the company's 10 cultural attributes: Appearance,
Attitude, Confidence, Curiosity, Excellence, Integrity, Pride, Resolute, Sense
of Humor, and Visionary.Behavioral AbsolutesReporting Structure: Ocean Import Supervisor, Ocean Import Manager 
