Job Title: Administrative AssistantDepartment: ClericalReports to: HEC DirectorClassification: Classified / Non-ExemptSummaryTo assure the smooth and efficient operation of the school office so that the offices maximum positive impact on the education of students can be realized.Essential Duties and ResponsibilitiesTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Perform the usual office routines and practices, which includes receiving androuting incoming calls and welcoming parents and visitors to the office.
Assist the Director with all activities. This includes record keeping, scheduling, advertising, and federal and/or state reporting.
Assist visitors and maintain a log of visitors to the school.
Assist in maintaining student attendance records and helps to coordinate check-in/out procedures.
Creating purchase orders, track purchases and account balances.
Other duties as assigned by administrator.
Supervisory DutiesNot applicableQualificationsEducation/Experience
High school diploma required.
College is considered a plus.
Demonstrate aptitude or competence for assigned responsibilities.
Such alternative to the above as the Board may find appropriate and acceptable.
Certificates, Licenses, RegistrationsNot applicableSkills and AbilitiesLanguageIndividual must be able to read and interpret documents, Write simple and complex reports, applications, and correspondence, and speak with students, staff members, and community members.ComputationAccounting and bookkeeping skills and knowledge of Excel Spreadsheet applications a plus.ReasoningThe ability to interpret and follow directions is required, as are basic problem-solving abilities.TechnologyMust have strong computer skills, including word processing, working with spreadsheets, and internet. Must have the ability to learn new systems and software with instruction. Must have the ability and knowledge to operate various types of duplicating machines. Must have computer skills to perform various tasks such as checking Emails, printing jobs from various file formats.Additional Skills and AbilitiesThis individual must have strong interpersonal skills and the ability to safeguard confidential information. Also, must be organized, motivated, and honest.Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.While performing the duties of this position an employee is required to sit, talk, and hear. Be able to be on feet for long periods of time. The employee is occasionally required to stand, reach, bend, and repetitively lift or carry up to 50 pounds.MobilityOccasional walking as required in a general office setting.HearingMust have the ability to hear conversation both in person and via telephone in a general office setting.SpeakingMust have the ability to communicate effectively and confidently as a representative of the school district.SeeingProlonged computer use required.AttendanceConsistent and regular attendance is essentialConditions and EnvironmentThe work conditions and environment described here are representative of those that an individual will encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disa ilities to perform essential functions.The work environment is consistent with a typical office environment. The employee will occasionally be required to work outside and travel between district buildings.Terms of EmploymentPosition is full time, 11 months (August - June). Salary and work year to be established by the Board.EvaluationPerformance of this job will be evaluated in accordance with provisions of the BoardPolicy on Evaluation of Support Personnel.
