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Executive Assistant (St. Joseph/Kansas City, MO)
employment type: full-time
Looking for an energetic, smart, sharp, easy-to-work-with, likable, honest, trustworthy, get-the-job-done-quickly, administrative/executive assistant. Must be quick and efficient with today's cloud apps such as Dropbox, Gmail, Google Sheets, Google Docs, Electronic Signature Apps like Dotloop or DocuSign, etc.
This is a work-from-home position, possibly moving into an office in the future. This job is based in St. Joseph, so ideally you are based in St. Joseph as the job will require some traveling around town running errands, meeting with clients, etc.
Looking for someone to bring on for the long-term, someone who wants to grow with us as an integral part of our team, as well as the "right hand" of the owner of the company. Someone who is ready to hit the ground running, who "don't take no crap from nobody", and is ready to dig in and get their hands dirty when needed. Must be good on the phone talking to new people nearly every day. Must have strong verbal and written communication skills, attention to detail, and enjoy keeping things organized for a business owner who enjoys things organized but just doesn't seem to be able to keep things organized!
If this is you, please send resume to the email listed with this post.
Some of your duties:
Handle pre-screening and closing calls with clients.
Go to meetings to get contracts signed with clients.
Run errands and be the "boots on the ground" in certain instances.
Handle all incoming calls and emails. Refer or respond (as required).
Assist in setting up and keeping business and space organized.
Help create & distribute marketing.
Pull research on prospective clients.
Clean up signed paperwork. Assemble folders for individual client files (in dropbox).
Send contracts to Attorney.
Check over reports when they are sent back from atty.
Interface with clients in a customer-support role.
Shop for vendors and supplies, order materials and labor.
Follow up on vendors' work. Make vendor payments with approval.
When work is done pick up staging kits. Stage houses, take pictures (when needed).
Help market for Other clients, post ads, signs, distribute flyers.
Monitor incoming client leads, call the interesting ones that meet our criteria and confirm details.
Maintain spreadsheets for business and individual client accounts.
Send and receive all monthly payments. Handle business accounts.
Provide ongoing customer service to all clients.
Update the company quickbooks from time to time.
Any other tasks assigned by management.
Compensation will be hourly (independent contractor) to start during the first 90 day probationary period, sort of an "audition" so to speak. After that you will be paid a full-time salary, starting around $25-35k. You have the potential to become very valuable to the company if you're the right person for the job, and your salary can increase significantly as your value increases over time.
You will be required to sign a non-compete and non-disclosure.
The company is a real estate investment firm. You will not need any real estate license for this position. You will need your own computer to start. One may be provided to you in the future.
Do not apply if you are not a go-getter. Do not apply if you need to be hand-held through everything. You will be provided training on the job, but please no whiners, complainers. Positive attitude! Perseverance and persistence!
