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CompanyFederal Reserve Bank of St. LouisWe are looking for a Senior Administrative Assistant to provide primary administrative business support to officers, managers, and staff of the Supervision Division. As a Senior Administrative Assistant, you will report to a Manager and manage several matrixed functions, administrative tasks. You will exercise the highest levels of professionalism and tact in interactions with Federal Reserve (Fed) System and District personnel, bank officials, and government representatives. You will work onsite in the St. Louis office.Responsibilities
Maintain calendars for officer(s): schedule appointments, avoid conflicts, provide transition time and improve productivity time.
Make travel arrangements for officer(s) and staff; may organize off-site meetings and conference sessions including planning accommodations, travel, facilities, meals, and audiovisual/electronic equipment, videoconference or teleconference sessions.
Develop PowerPoint or similar presentations using spreadsheets and database systems to enter information and create reports, graphs, compile information upon request; may help prepare status reports.
Coordinate tasks for the Supervision Division including room reservations, maintaining attendance lists, visitor notifications, food requests and A/V equipment.
Prepare and distribute materials for meetings; may develop agendas, take and transcribe meeting minutes, and distribute documents.
Pays for items; ensure all invoices are on file, bills are charged to the correct account, appropriate documentation accompanies bills and that they are verified by management on time to reconcile the purchasing card.
Schedule meetings and conference calls with all parties; work with individuals from the Supervision Division to avoid conflicts in meeting times.
Maintain sensitive office automated and paper file systems.
Help with the new hire process to provide a smooth onboarding experience.
Coordinate and help set up for different Bank or department sponsored activities. Examples of such are employee appreciation lunches, bank sponsored events like United Way or Canned Food Drive, or project related events.
Qualifications
High school diploma or equivalent.
4 years' experience in executive level administrative and business support.
Use tact in dealing with high-level officials and in solving administrative concerns.
Considerable knowledge of executive office practices and protocols, and ability to excel at organizational processes.
Proficient in Microsoft O365 Suite, SharePoint Online, audio/video conferencing (Teams, WebEx and Zoom), and other business applications.
Considerable skill in: drafting correspondences and prooing and correcting draft correspondences; create correspondence, forms and tables. Enter and extract data using spreadsheets and databases, and managing personal time.
US Citizenship or lawful permanent resident intending to become a citizen who meets certain other requirements.
Total RewardsBring your passion and expertise, and we'll provide the opportunities that will challenge you and propel your growth—along with a wide range of benefits and perks that support your health, wealth, and life.Salary: 47,000 – 58,000In addition to competitive compensation, we offer a comprehensive benefits package that all brought together in a flexible work environment where you can truly find balance:
Generous paid time off
Flexible on-site work arrangements
Tuition & Training assistance/reimbursement
401(k) match & Annuity/Pension fund
Top-notch health care benefits
Child and family care leave
Professional development opportunities
And more
Ranked as the #2 Top Workplace in the St. Louis Region in 2020, the Federal Reserve Bank of St Louis is committed to building an inclusive workplace, where employees' diversity—in age, gender, race and ethnicity, sexual orientation, gender identity or expression, disability, and cultural traditions, religion, life experiences, education and socioeconomic backgrounds—are recognized as a strength. Learn more about (https://www.stlouisfed.org/careers/ourculture/about-us) the Bank and its culture; check out our Careers Site (https://www.stlouisfed.org/careers/ourculture/about-us) .The Federal Reserve Bank of St Louis is an Equal Opportunity Employer.This position requires access to confidential supervisory information and/or FOMC information, which is limited to "Protected Individuals" as defined in the U.S. federal immigration law. Protected Individuals include, but are not limited to, U.S. citizens, U.S. nationals, and U.S. permanent residents who either are not yet eligible to apply for naturalization or who have applied for naturalization within the requisite timeframe. Candidates who are not U.S. citizens or U.S. permanent residents may be eligible for the information access required for this position and sponsorship for a work visa, and subsequently for permanent residence, if they sign a declaration of intent to become a U.S. citizen and meet other eligibility requirements.You must undergo a background check and comply with all applicable information handling rules, and all non-U.S. citizens must sign a declaration of intent to become a U.S. citizen and pursue a path to citizenship.Full Time / Part TimeFull timeRegular / TemporaryRegularJob Exempt (Yes / No)NoJob CategoryAdministrative/ClericalWork ShiftFirst (United States of America)The Federal Reserve Banks believe that diversity and inclusion among our employees is critical to our success as an organization, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. The Federal Reserve Banks are committed to equal employment opportunity for employees and job applicants in compliance with applicable law and to an environment where employees are valued for their differences.Privacy Notice (https://www.kansascityfed.org/documents/7797/WorkdayPrivacyNotice.pdf)OUR BANK has one of the most recognizable brands around the world. The Federal Reserve is the central bank of the United States—one of the world's most influential, trusted and prestigious financial organizations. The Federal Reserve is charged with the important mission of promoting a strong economy and a stable financial system and fulfills this responsibility by formulating national monetary policy, supervising and regulating banks and bank holding companies, and providing financial services for banks and the U.S. government.OUR PEOPLE are diverse in background and ideas, which allows for ongoing creativity and innovation. Ultimately, they are the ones who push our high-performance, exchange-driven culture forward.Why Our People Choose Us:Our reputation precedes usThere will always be room for personal growthOur people are firstYou’ll find the right balanceYour responsibilities will be meaningfulWe hope that you will be our future colleague.
