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Overall responsibility
Michelson Realty Company is seeking a professional Assistant Manager for an apartment community in the St. Louis area.
We are looking for an outgoing person to assist the Property Manager with day-to-day activities. Candidate must have good communication and organization skills. Yardi software and leasing experience is desired. We offer a competitive salary and excellent benefit package, including a 401(k).
Assist the Property Manager with all on-site operations and achieving property financial and operational objectives. Oversees property maintenance, accounts payable/receivable and assists with capital projects. Position also works with the Property Manager to ensure that all activities are conducted in compliance with all local, state and federal, landlord/tenant and Fair Housing laws.
Supervises
Receptionist/Tenant Coordinator, Contractors and Vendors
Term of employment
Full time
Qualifications
Strong sense of customer service
Good organizational skills, attention to detail
Education
Bachelor’s degree in Business
Computer – Proficient with Microsoft Word and Excel and Yardi software
Experience
Qualified individuals must have at least three years experience as an Assistant Manager at an apartment complex. Must have proven ability to successfully work with people, understand and explain financial reports and capital projects. Must have ability to operate computerized property management software program and prepare required operations and activity reports.
Licenses - A valid driver’s license and current automobile insurance is required.
ESSENTIAL JOB FUNCTIONS
Works with property management team to minimize expenditures, maximize revenues and adhere to budget cost parameters.
Works with office staff and accounting department to ensure all rent is collected as due and that all revenue data is posted correctly in Yardi.
Manages preparation of all tenant correspondence, including late payment notices.
Works with legal counsel and Property Manager to execute unlawful detainers and 3-Day Notices as required.
Produces monthly tenant delinquency reports and property accruals.
Works with property manager to complete monthly financial and property activity reports.
Works with property manager to prepare annual budgets and tenant CAM Reconciliations.
Schedules site visits regularly.
Shows vacant suites as necessary and explains property rules and regulations. Ensures all move-in/move-out paperwork is completed correctly and has been approved by the property manager.
Ensures all suites, move-in, move-out and other leasing data is entered correctly and in a timely manner into the Yardi system.
Works with management team to administer renewal program and works to maximize tenant renewals.
Works with property manager to hire, train and develop on-site employees according to company policy and procedure.
Assists property manager with counseling and reviewing employees as necessary and as required by company policy and procedure.
Works with property manager to develop an effective, proactive team that works together to achieve property objectives.
Works with property manager and maintenance team to insures that suites, common areas and grounds are maintained according to property objectives.
As required, inspects suites, common areas and property to insure adherence to property standards.
Works with property manager to insure adherence to company safety standards, policies and procedures.
Works with property manager to insure that all safety inspections are completed as required and ensures adherence to company key control policies.
Completes, as necessary, all required paperwork for all liability, workers’ compensation and property insurance claims. Oversees tenant and vendor insurance program.
Takes escalated service requests and works with property team to ensure adherence to customer service standards. Works with on-site staff to insure that tenant issues are dealt with in a timely manner and that proper follow-through is done.
Assists property manager with scheduling, organizing and hosting tenant functions.
