East Central College
Program Assistant Arts & Sciences
Job Label:Program Assistant Arts Sciences FY25
East Central College has opening for afull-time Program Assistant for Arts & Sciences division responsible for providingvaried administrative support to the Dean of Arts & Sciences and Office of Academic Affairs.
Minimum Qualifications: (A comparable amount of training, education or experience may be substituted for the minimum qualifications.)
Completion of an Associate’s Degree;
Three to five years related administrative experience
Essential Tasks: (Employee must be able to perform the following essential functions to the satisfaction of the employee’s supervisor.)
Evaluate and respond to incoming correspondence, gathering appropriate background material, routing mail, and determining which matters require the attention of the Dean.
Receive, interpret, and communicate information pertinent to the assigned unit’s operation from and to various departments, agencies, and constituencies as necessary.
Assist adjunct faculty with log-on procedures. Send login information new adjunct faculty.
Assist with coordination of schedule, including assigning instructors, making room changes, adding and/or deleting courses and wait lists, and adjusting capacity and meeting times as directed by the Dean.
Maintain all processes and procedures for instruction reports/plans, including electronic posting and storing of such reports.
Support functions related to the class schedule and adjunct faculty.
Respond to inquiries from students, staff and the public, screening and directing individuals as appropriate.
Process program finances and maintain program finance records.
Initiate, process and track instructional forms such as purchase orders, personnel requisitions, travel authorization forms, supply requisitions, printing requests, travel expense reimbursement vouchers.
Compose written correspondence and materials; create and update forms and prepare for web; prepare minutes, reports, statistical data, and other materials pertaining to the division.
Schedule appointments and meetings, reserve meeting rooms, organize materials, send out meeting notices, arrange for catering services, make travel arrangements, and maintain the dean’s calendar and division calendar of events.
Maintain telephone and mailing lists, office files, and other appropriate records which may include evaluation and pay records, board materials, room assignments, and special organization materials.
Maintain inventory of office supplies, ordering as needed within available budget.
Assist and train faculty on Ellucian, budget.
Perform assigned responsibilities, duties, and tasks according to established practices, procedures, techniques, and standards in a safe manner with minimal supervision.
View full job description here.
East Central College is located about 60 minutes from St. Louis.For more information about East Central College visit, www.eastcentral.edu.
East Central College does not discriminate on the basis of race, color, religion, national origin, ancestry, gender, sexual orientation, age, disability, genetic information or veteran status. Inquiries related to employment practices may be directed to Human Resources Director at636-584-6710. East Central College is an equal opportunity employer and provider of employment and training services. Auxiliary aids and services are available upon request to individuals with disabilities.
Benefits:ECC offers a comprehensive benefits package which includes medical, dental, vision and life insurance with no premium cost to the employee for employee only coverage. Missouri Public School Retirement System benefits, generous paid leave, ECC tuition waiver for self and immediate family and tuition reimbursement benefits for employee.
Salary will be commensurate with experience. Position is a level 107. Salary schedule can be viewed here.
East Central College is an Equal Opportunity Employer.
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