Job Title: Assistant to Property Manager (Independent Contractor)
Location: Ballwin, Missouri and nearby areas
Position Type: Part-Time, Independent Contractor (Hourly Basis)
Reports To: Property Owner (remote)
Position Overview
The Assistant to Property Manager will serve as the on-the-ground representative for the property owner of several single-family rental homes located in Ballwin, Missouri. The owner manages the properties personally and seeks a reliable, trustworthy, and detail-oriented local individual to assist with certain in-person tasks that require a local presence. The ability to do handyman work would be beneficial but is not necessarily required.
This is an independent contractor role, compensated on an hourly basis, with a flexible schedule depending on property needs. The ideal candidate will be organized, professional, and comfortable interacting with tenants, vendors, and city inspectors.
Key Responsibilities
Vendor Coordination & Oversight
o Meet third-party vendors or contractors at properties as needed.
o Provide property access and ensure vendors perform work as scheduled.
o Visually check completed work for quality and completeness.
o Take and send before-and-after photos of work performed.
Property Showings
o Meet prospective tenants at vacant properties to provide access and answer basic questions.
o Report showing feedback and applicant impressions to the owner promptly.
o Additional compensation will be paid upon the placing of a new tenant.
Renovation & Maintenance Support
o Visit properties under renovation to confirm progress and quality of work.
o Notify the owner of any issues, delays, or concerns.
o Perform occasional minor repairs or light maintenance (e.g., replacing light bulbs, securing a loose fixture, replacing air filters) when not cost-effective to hire a separate vendor, or to do projects that fall within your expertise.
City and Regulatory Visits
o Meet with Ballwin city inspectors or other officials at properties as required for permits, occupancy inspections, or compliance matters.
o Report inspection results and provide photos or documentation to the owner.
Communication & Reporting
o Maintain regular contact with the property owner via phone, text, or email.
o Submit brief reports summarizing activities, completed visits, and time spent.
o Document any issues at properties with photos and clear written descriptions.
Qualifications
Residence within or near Ballwin, Missouri (within a 20-minute drive of all properties).
Reliable transportation and valid driver’s license.
Strong interpersonal and communication skills.
Dependable, punctual, and self-motivated.
Basic home repair skills a plus but not required.
Prior experience in property management, maintenance coordination, contracting, or real estate preferred.
Must be comfortable using a smartphone for photos, text, and email updates.
Must be able to pass a background check.
Contract Terms
Compensation: Hourly rate (to be agreed upon based on experience).
Hours: Variable, as needed—generally flexible and part-time, depending on activity at the properties.
Contract Type: Independent contractor (not an employee). Contractor is responsible for their own taxes and insurance.
Reimbursement: Pre-approved expenses reimbursed.
Ideal Candidate Attributes
Trustworthy and professional demeanor.
Problem-solver who communicates clearly and promptly.
Comfortable working independently with limited supervision.
Takes pride in representing the owner’s interests and properties professionally.
Responsive and reliable when time-sensitive issues arise.
