Bish Enterprises is seeking a highly organized, proactive, and dependable Remote Executive Assistant to support our Chief Operating Officer (COO).This role is more than task management. The Executive Assistant will help the COO manage priorities, organize information, coordinate communication, track commitments, and keep projects and follow-ups moving across the organization.The right person will become a trusted remote partner who can anticipate needs, manage multiple priorities, communicate professionally, and independently close open loops without requiring constant direction.Because this role is remote, strong self-management, responsiveness, organization, and follow-through are especially important.Key ResponsibilitiesExecutive & Calendar SupportManage the COO's calendar, appointments, meetings, and scheduling priorities.Coordinate and confirm phone calls, Teams/Zoom meetings, appointments, speaking engagements, and other commitments.Identify scheduling conflicts and help prioritize the COO's time.Ensure the COO has all necessary documents, notes, links, background information, and supporting materials before meetings.Coordinate travel, accommodations, itineraries, events, and related logistics.Help keep the COO prepared for upcoming meetings, deadlines, commitments, and responsibilities.Inbox, Communication & Follow-UpMaintain and organize the COO's email inbox and communications.Track requests, commitments, deadlines, and follow-up items.Draft, format, proo, and review emails, correspondence, reports, quotes, presentations, and other materials.Communicate professionally with employees, customers, vendors, partners, industry organizations, nonprofit stakeholders, and other external contacts.Maintain relationship continuity and make sure promised information and follow-ups are completed.Help ensure important messages and requests do not get overlooked.Project & Team CoordinationFollow up on projects with team members across administration, sales, marketing, production, engineering, and other departments.Track project deliverables, deadlines, open questions, responsibilities, and next steps.Help maintain accountability across projects and departments.Follow up on outstanding action items until they are completed or resolved.Take clear meeting notes and organize discussions into action items.Maintain organized project notes, files, and supporting information.Upload and organize customer records, notes, CRM updates, and other business information when requested.Business, Industry & Organizational SupportPrepare presentations, reports, correspondence, meeting materials, and supporting documents.Conduct basic research and organize information for executive review.Assist with event, conference, travel, and speaking-engagement logistics.Provide administrative assistance for industry organizations, nonprofit initiatives, legislative or advocacy activities, and related projects.Help coordinate communication across organizations and external stakeholders.Handle confidential and sensitive information with professionalism and discretion.Support changing business and executive priorities as needed.What Success Looks LikeA strong Remote Executive Assistant at Bish does more than wait for tasks to be assigned.You should be someone who:Takes ownership of responsibilities and follows through consistently.Notices when something is incomplete, unanswered, or approaching a deadline.Keeps commitments and follow-ups from falling through the cracks.Can independently prioritize multiple requests.Understands what is urgent, what can wait, and when clarification is necessary.Learns processes quickly and becomes increasingly independent.Takes useful notes and remembers recurring expectations.Communicates clearly and professionally in both written and verbal communication.Is comfortable respectfully following up with coworkers and executives.Can manage changing priorities without losing organization.Looks for practical solutions rather than simply identifying problems.Works effectively without micromanagement.Maintains responsiveness and accountability in a remote environment.Knows when to use judgment independently and when to ask for guidance.Handles confidential information with discretion.
