Prospect holds on event spaces (restaurant, meeting, golf, etc.)Develop and maintain strong relationships with external partners and vendors to propose innovative event ideas and partnership opportunities Site Visits with prospective new clients (reservations, agenda creation, showroom confirmation)Support the event contracting process by preparing contract drafts and coordinating legal reviewAssist with event creation such as room blocks, space blocking, etcAssist with event Logistics including run of show/event critical pathAssist with gift assembly, credential assembly, event set-up, event registration, gift and ticket distribution, greet guests, ticket collection, seating guests and event clean upCollaborate with Revenue Management on Paid/Comp Rates for eventsAid in managing event budgets, timelines, and resources effectivelyProvide account Management for Sponsors (Invoice, Process Payments, Manage Housing, Ticketing, Onsite Needs)Invoice, collect and process payments for contract agreementsAssist in planning, coordinating, and executing small resort events with little guidanceBuild resume content for Resort Events GroupsOversee REP calendar distribution and handle group reservation input and change management for REP groupsDraft internal memos for property wide communication effortsConduct post-event evaluations and budget evaluations and prepare comprehensive reportsCoordinate with the marketing team to develop branding and marketing requestsProcess check requests for events (Birchstreet)Assist with customer reservations (rooms, dining, spa, etc)Handle event logistics orders including, meal vouchers, amenities, MEOs, phones, etcManage vendor onboarding processOrganize and manage calendars, meeting invitations, meeting follow up, coordinates travel arrangements, and assist with expense reporting
