Leadership, organization, planning, and communication skills - Bilingual preferred.
Ability to prioritize, work independently, positive mindset and be a team player.
Time management skills with problem solving, decision making, and judgement skills
Accountability, dependability and reliable.
Experience in operating office equipment
Knowledge of accounting procedures involving invoices and statements
We are looking for that person who is a "multi-tasker at best"!
Can do attitude
Duties:
-Answers and transfers phone calls, screening when necessary.
-Welcomes and directs visitors and clients.
-Works closely with the Office Manager.
-Maintains filing systems and mail distribution daily.
-Billings, invoicing, familiar with construction/equipment industry (preferred).
-Scheduling inspections for the field and statements for accounting department.
-Retrieves information as requested from records, email, and other related documents.
-Performs other related duties as assigned.
-Proficient in Microsoft Office Suite, Excel or similar software.
-(Sage and Timberscan preferably).
-Check in deliveries (Amazon, mail, water etc.)
Qualifications and Education Requirements
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Excellent organizational skills and attention to detail.
- Basic understanding of clerical procedures and systems such as recordkeeping and filing.
- Ability to work independently, but works well in a team.
- Self Starter
- One to three years of experience in an office environment preferred.
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 20 pounds at times
Job Type: Full-time 8:00am to 4:30pm
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Work Location: In person
