This position will provide administrative support to the head of East Coast Employment Law.Here you can:Handle heavy email traffic with all levels of internal and external executives in a professional mannerInteract and maintain relationships with members of other business units within NBCUniversal as well as with third partiesSchedule and coordinate large and small meetings using Microsoft Outlook and maintain related calendar invites and materialsAssist in creation of documents across Microsoft platforms (e.g., PowerPoint, Excel, Word)Provide basic IT support/troubleshooting for the teamPrepare correspondence for mailing/distributionCoordinate and handle all travel arrangementsPrepare expense reports and check requestsProcess outside legal counsel invoices using TyMetrix e-billing systemAssist with preparation of materials for submission to EEOC and mediationsAssist with onboarding new team membersAssist with case and new legislation researchMaintain and organize filesManage office spaces for the team, including files, pantry, snack and supply orderingDraft form agreements including separation and settlement agreementsPrepare reports (e.g., quarterly case auditing and yearly tax reporting)Assist in inputting information into our claims and investigations management system for metrics analysisPerform other related duties to support the departmental team as assigned
