Our client is hiring a seasoned, passionate Workplace Coordinator to support a leading AI safety and research company in New York. If you enjoy creating spaces where colleagues can focus, collaborate, and do their best work, this role may be a great fit. The team has a strong in-person presence and cares that the office is a place where staff feel welcome and supported.Vendor Management and CoordinationCoordinate with and manage the vendors who handle day-to-day office operations and maintenance, such as deliveries, office supplies, and daily janitorial services.Partner with the extended workplace team to keep the buildings running smoothly and give employees a safe, functional, and comfortable environment with a consistently high level of service.Problem-Solving and ResponsivenessRespond to requests in the internal ticketing system within Service Level Agreements, with clear, timely, and empathetic communication.Address workplace issues promptly (elevator down, restroom flood, refrigerator not cooling, and so on). This includes engaging the right vendor and keeping colleagues informed until the issue is resolved.Handle minor repairs and maintenance tasks, and coordinate vendors for more complex repairs.Provide emergency response support in partnership with Security, and help maintain compliance with local codes.Organizational Skills and AdaptabilityManage multiple competing priorities with good judgment about what comes first.Set up furniture configurations for onsite meetings and events, bringing a hospitality mindset to every request.Perform workstation setups, including monitors, monitor arms, and other ergonomic equipment.Process Documentation and Culture DevelopmentHelp maintain Standard Operating Procedures.Develop and preserve office culture and norms.Partner closely with People Operations, Security, and vendors.Additional Areas of SupportHVAC and preventive maintenanceOffice moves, restacks, and reconfigurationsSafety, permits, inspections, and code compliance
