We are a full service construction and mitigation company. We are dedicated to excellence in the construction and restoration industry. We are looking for a highly organized and proactive Executive Assistant to join our team and support our executive leadership. This role offers the opportunity to work in a dynamic environment where your skills and contributions will be highly valued.
Position Overview:
The Executive Assistant will provide comprehensive administrative support to our CEO and management team. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to handle confidential information with discretion. This role requires flexibility and the capability to manage multiple tasks efficiently.
Key Responsibilities:
Calendar Management: Schedule and organize meetings, appointments, and events. Ensure the CEO’s & company calendar is well-coordinated and free of conflicts.
Communication Management: Handle phone calls, emails, and correspondence. Filter and prioritize communication to ensure timely responses.
Document Preparation: Draft, edit, and proofread reports, presentations, and other documents. Prepare briefing materials and agendas for meetings.
Meeting Coordination: Schedule and arrange logistics for internal and external meetings, including meeting rooms and necessary technology.
Minutes & Follow-Up: Take minutes during meetings, track action items, and ensure follow-up on important tasks.
Research: Conduct research on various topics as needed for the CEO, including market trends, competitive analysis, and industry news.
Task Management: Assist with project management tasks, including tracking progress, setting deadlines, and coordinating with team members.
Reporting: Prepare and compile reports and summaries for the CEO’s review.
Office Management: Manage office supplies and equipment, liaise with vendors, and maintain a professional and organized office environment.
Confidentiality & Discretion: Handle sensitive and confidential information with professionalism and ensure all documents and communications are secure.
Personal Assistance: Occasionally assist with personal tasks for the CEO, such as scheduling personal appointments or managing personal travel arrangements.
Administrative Efficiency: Identify and implement process improvements to enhance office efficiency.
Requirements:
Proven experience as an Executive Assistant or similar role.
Excellent organizational and multitasking abilities.
Strong written and verbal communication skills.
Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to handle sensitive and confidential information.
Valid driver’s license and reliable transportation for commuting to Milford.
Professional appearance adhering to company dress code.
Flexible availability for full-time or part-time work.
What We Offer:
Competitive pay based on experience and production.
1 week paid vacation annually.
7 paid sick/personal days per year.
Company phone and computer provided.
Opportunities for professional growth and development.
How to Apply:
If you are a motivated and detail-oriented professional ready to support our executive team, we encourage you to apply!
PRO GC & Restoration is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
