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Administrative Assistant/ParalegalDepartment:LGL-LegalLocation:Carlsbad, NMBe part of the nation-s only repository for the disposal of nuclear waste known as Transuranic (TRU) waste.Salado Isolation Mining Contractors, managing and operating contractor of the Waste Isolation Pilot Plant (WIPP) is currently seeking a qualified individual to serve as aAdministrative Assistant/Paralegalto join our legal team located in Carlsbad, NM.The successful candidate will support the activities of the company-s attorney(s) and fulfill necessary role expectations including but not limited to:
Perform routine administrative duties including answering phones, preparing expense reports, making travel arrangements, coordinating records, scheduling meetings and training, assisting with internal and external correspondence and other documents, tracking commitments, updating calendars, managing office supplies, etc.
Assist in preparing, filing, and organizing legal documents, correspondence, and reports.
Lead the billing, invoicing, and financial record-keeping tasks to ensure strict adherence to all policies and procedures related to billing and financial transactions.
Act as a primary point of contact for billing-related queries from other departments and external vendors.
Support the legal team in responding to Freedom of Information Act (FOIA) requests for documents, as well as Privacy Act requests for documents.
Coordinate communications and billing activities with outside counsel in accordance with 10 CFR 719.
Provide comprehensive administrative support to legal professionals and drive office improvement initiatives to enhance overall functionality.
Interact professionally with multiple levels of management and employees.
Demonstrated proficiency in Microsoft Office Suite.
Must have good written and verbal communication skills.
Must be able to perform all duties while maintaining strict confidentiality.
Must be detail oriented, exercise good judgement, discretion, and professionalism in all matters.
Non-Exempt Grade Levels (26-28)Minimum Requirements:Theserequirementsmust be met to be considered for this posting. Uploaded resumes and applications are the means of determination.
Bachelor-s degree, or
Associate's degree with four (4) years of administrative experience, or
High School Diploma or Equivalency with eight (8) years of administrative experience is required.
Must be at least 18 years of age; U.S. citizenship is required. See DOE Order 472.2 for additional information.Higher education attainment than listed acceptable per internal level identifiers of accompanying years of experience.Preferred Requirements:
Related experience working in a legal office or legal setting.
Experience working with confidential and business sensitive information is important.
Paralegal certification desired.
WIPP or DOE related experience is a plus.
What we offer:
Medical, dental and vision insurance:
Coverage on date of hire
Surgical concierge service
EAP services including wellness plans, estate planning, financial counseling and more
Modern work arrangements to include 4-day workweeks (four 10-hour days)
Relocation assistance
Shuttle commuter service from the local areas
Paid time off (PTO) and paid holidays
Tuition reimbursement program
On-site fitness center and other wellness support including some public gym membership reductions
Company paid short term disability
Company paid life insurance (1 x annual salary)
Pension plan that provides monthly annuity after retirementand401(k) with .50 matching up to 6%
Voluntary benefits of:
Accident, Critical Illness, and Hospital Indemnity
Long-term disability program
Health and Flexible savings accounts
Life and accidental death and dismemberment insurance
These benefits vary by position.Minimum salary $59,251 per year of a larger salary range the specific salary offered to a candidate will be influenced by a variety of factors, particularly the candidate-s relevant experience and education.EOE including Disability/Protected Veterans. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.If you are an applicant with a disability who requires a reasonable accommodation to complete any part of the application process, or are limited in the ability-or unable to use-the online application system and need an alternative method for applying, you may contact (575) 234-8405 or email wipprecruiting@wipp.ws for assistance. Upon receipt of this information, we will respond to you promptly to obtain more information about your request.Reviews, and tests for the absence of any illegal drug as defined in 10 CFR 707.4, will be conducted by SIMCO and a background investigation by the Federal government may be required to obtain an access authorization prior to employment, and subsequent reinvestigations may be required.Posting Duration: This posting will be open for application submissions for a minimum of seven (7) calendar days, including the posting date. SIMCO reserves the right to extend the posting date at any time.EOE including Disability/Protected Veterans. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.
