Vacancy expired!
Temporary assignment
Estimated Length: 12 months 8 hrs per day
Requirements
Duties Include:
Maintain/coordinate the Medical Director and Associate Medical Director’s schedules (in addition to other staff as needed) through Microsoft Outlook;
Answer and screen telephone calls and refer to appropriate staff;
Coordinate phone/office coverage with other support staff;
Review/distribute incoming mail;
Review outgoing correspondence;
Prepare Office of the Medical Director reports/documents/letters/forms in final format as required;
Utilize Microsoft Office (Word, Excel, Access, Power Point) and specialized software packages to create and revise documents in a timely manner;
Schedule off/on site meetings by:
Coordinating meeting space/equipment/etc.
Creating WebEx meetings and conference calls,
Preparing and adding meeting attachments in Outlook,
Coordinating registration/confirmations,
Completing post meeting documents, including meeting minutes;
Make travel arrangements, prepare pre-travel approvals and expense records for submission;
Maintain paper and electronic document storage files;
Utilize SharePoint;
Produce, track, and independently follow-up on documents for signature using the CCH Tracking System;
Manage multiple priorities/tasks and meet deadlines in a timely fashion;
Other duties as assigned.
Skills required:
Excellent organizational, communication and interpersonal skills.
Proficiency with various software packages including Microsoft Outlook, Word, Excel, Access and Power Point.
Ability to handle a high volume of work in a fast-paced office environment.
Experience prioritizing tasks; ability to work independently, under pressure to meet deadlines.
Ability to work independently with minimal supervision.
Additional skills preferred:
Experience working in data systems
Experience with tracking systems
