Reporting to the Real Estate Broker, the Administrative Assistant provides administrative support to the Real Estate
team with the primary focus on day-to-day operational support and customer service.
Responsibilities include, but are not limited to:
Provide administrative support for all functions of the CENTURY 21 Real Estate Team.
Maintains department calendar updating necessary parties of important upcoming deadlines, i.e., meetings,
license renewals, listing expirations, etc.
Performs mail mergers and prepares printings and mailings as necessary.
Creates and maintains spreadsheets.
Maintenance and setup of all files ensuring compliance and accuracy,
Handle correspondence, telephone, contacts, and incoming mail, including handling all confidential
materials in a professional and expedient manner. Forward all necessary phone calls and emails to the
appropriate parties.
Collaborate with the Broker and agents to produce advertising materials.
Order and organize all necessary office supplies.
Scan necessary documents and maintain Dropbox files.
Update social media posts.
Enter new listings into the MLS and DASH.
Assist with planning office holiday parties and events.
Provide administrative support for other businesses owned by the Broker.
Performs other assigned duties not specifically identified above, but which require the same degree of skill,
and which are normally included within the above job title.
Qualifications
Proficiency in Microsoft Word and Excel required.
Proficiency with Google Docs and Calendar required.
Data entry skills required.
Must be customer service oriented with excellent communication skills.
Ability to handle confidential information.
Ability to work in a fast-paced, deadline driven environment.
Proficient in updating social media and internet research.
Excellent organizational skills required.
