Foxfire Mountain House, a sought-after retreat destination in the scenic Catskills of New York, is searching for a highly organized and creative Events Coordinator to join its existing events team. The Events Coordinator will work closely with our Director of Events to administer all phases of the events department, including but not limited to sales, planning, marketing, servicing, and administrative procedures. It is vitally important that the Foxfire brand is used as a point of reference to maintain a consistent guest experience throughout all events.
About Foxfire Mountain House
Established in 2016 by co-founders Eliza Clark and Tim Trojian, Foxfire Mountain House is celebrating its 9th year in business. From its inception, our venue has focused on crafting one-of-a-kind experiences for our clientele, offering everything from intimate weekend escapes to extravagant wedding celebrations. We've garnered media attention for our distinctive design, culinary offerings, and signature wedding events. Currently, we're in the process of renovating a second location, Lost Fox Inn, located in Litchfield, Connecticut, and are enthusiastic about expanding our team for this upcoming venture!
Foxfire is proud to pay its entire staff a living wage and provides an industry leading benefits packages which has allowed us to cultivate a passionate team that offers inimitable hospitality to our guests; tipping, service charges, gratuities and administrative fees are not requested on property. We offer a supportive and creative work environment with opportunities for career growth and development.
Responsibilities
Event Planning and Coordination:
Working in tandem with our Director of Events to plan and execute 35 retreat style events annually - primarily wedding retreats. Foxfire is excited to be in its 9th wedding season in 2024 and will be hosting events from May through early-November. The Events Coordinator will assist the Director of Events with (in no particular order): client tastings, email communications, development of event timelines, menus, BEOs and seating charts, liaising with vendors to ensure smooth communication, receiving rental deliveries, greeting clients at check-in and placing gift bags, running rehearsal dinners, welcome drinks, ceremonies, receptions, late night drinks and check out breakfasts.
The Events Coordinator will be experienced in running their own events and confident in running an event based on a timeline provided by the Director of Events.
The Events Coordinator will be hands-on in day of event set up, from greeting clients and their families, supporting vendors, liaising between guests and vendors and FMH catering team, through end of night clean up, carefully returning couple’s personal items.
The Events Coordinator will maintain inventory on event specific supplies and ensure that event supplies are sorted and organized at all times.
The Events Coordinator will be responsible for executing in-house events with direction from our General Manager including Stay & Dine retreats and special event programming. In the past, we have hosted mid-summer BBQs, pondside whiskey pairing dinners, wine pairing dinners, wintertime amaro dinners on our Moroccan tiled veranda and many other culinary (and music!) based events. The Events Coordinator will work with our BOH & FOH teams to ensure smooth communication and assist with set up and execution of these events.
Requirements
- 3-5 years of experience in event planning/production or management.
- Professional appearance and demeanor.
- Exceptional organizational skills and attention to detail.
- Excellent verbal and written communication skills. A confident, yet tactful, communicator.
- Strong networking abilities and ability to build rapport effortlessly.
- Ability to manage multiple projects and deadlines simultaneously.
- Proficiency in event management, hotel, restaurant and productivity software and tools including, but not limited to: Google Suite, Social Tables, Toast POS, RESY, Mews or other PMS software.
- Availability to work weekends and holidays as scheduled.
- It is essential for the Events Coordinator to be able to work 10-12 hour event days, all while representing the Foxfire brand.
Preferred Skills
- Experience working in a boutique hotel and/or restaurant setting.
- Familiarity with the Hudson Valley/Catskills region and local vendor landscape.
- Bachelor’s degree in Event Management, Hospitality, or related field
Compensation & Benefits
- $60,000 annual salary
- MVP health insurance with $550/month company contribution
- 401k + 4% match
- $100/month technology stipend
- Paid Time Off
- Paid Holidays - Thanksgiving, Christmas Eve, Christmas Day
- EOY performance based bonus
- 25% Employee discount for Foxfire Mountain House services and amenities including lodging, dining and merchandise.
Please reach out for immediate consideration - we are eager to onboard this position as soon as we find the right fit and are looking forward to meeting you! This is an incredible opportunity to join a growing hospitality company with a second location currently under development allowing for strong job advancement. Our goal is for this role to advance to a management level position within 6-9 months.
How to Apply
Interested candidates should send a resume and cover letter detailing their relevant experience to hello@foxfiremountainhouse.com.
