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ABOUT US
Foster Supply Hospitality (FSH) is a group of rurally independent small hotels and restaurants in the Catskill Mountains. We build soulful and thoughtful hotels in unexpected places. Each property honors its past and is also keenly attuned to what todays world and guest desires. We accomplish this through design, intentional focus on experiential programming and a lot of making sure the details are right. Learn more at www.fostersupplyco.com
FINANCE / HR ASSISTANT
FSH is looking to hire an additional assistant to compliment our back office staff. Work will include the tasks outlined below - depending upon the strengths and background of candidates, emphasis may be on either HR or Finance. This position reports directly to the company Controller.
Position Summary
The Finance / HR Assistant is responsible for assisting the company Controller with all back office functions of that office, including accounting, human resource, and other administrative tasks.
Job Requirements
A college degree in finance, human resources, or related field is strongly preferred.
Solid math skills.
Strong computer skills; familiarity with Microsoft Office and Quickbooks.
Strong communications skills, both verbal and written.
Reliable transportation and a valid drivers license.
Ability to interact with employees and outside contacts in a diplomatic and professional manner.
Ability to maintain confidentiality with sensitive information.
Self-starter; able to adapt to changing situations, identify issues, and make decisions on his/her own.
Responsibilities
Administrative
Gathers mail, paperwork, and cash receipts from each property on a weekly basis.
Sorts and organizes the above for processing.
Performs weekly maintenance on Micros system.
Prepares vendor and payroll checks for mailing/distribution.
Answers phone and performs weekly filing.
Fields routine questions from employees, vendors, and others.
Ensures that each propertys required postings are up to date, including labor law, permits, and licenses.
Collects monthly, quarterly and annual water samples from each property and delivers to lab for testing. Submits results along with other required reports to the Department of Health by required deadlines. Maintains water test/report log.
Maintains checklists and databases for items such as contractor insurance certificates, insurance coverage, independent contractor documentation as required, etc.
Maintains petty cash bags at each property.
Other tasks and special projects as required.
Accounting & Finance
Runs, prints and organizes various financial and other reports each week from POS, Frontdesk, and other systems.
Inputs daily AH tavern sales into spreadsheet; prepares journal entry.
Calculates and records breakfast cost allocations.
Receives and records cash and other receipts; makes bank deposits.
Assists in various processes to control costs, such as reviewing employee schedules and comparing them to budgets, reviewing beverage inventories, updating purchase request spreadsheets, etc.
Performs reconciliations of monthly bank statements, intercompany accounts, credit card/Amazon purchases, etc.
Updates pace reports; monitors upcoming payments.
Records weekly receipts from POS reports and manual invoices.
Investigates cash shortages and discrepancies.
Processes all invoices, including inputting data, paying bills, and printing checks.
Monitors bank balances to ensure sufficient funds are available for processed checks.
Creates and runs various reports, including weekly summaries, P&L reports, consolidated P&L reports, room revenue forecasts, etc.
Assembles weekly reporting package for Executive Team meetings. Prepares weekly financial reporting emails to management.
Other tasks and special projects as required.
Human Resources
Conducts on-boarding process for new hires.
Maintains employee information database; ensures that all required paperwork is complete and on file. Maintains employee personnel files.
Assists in maintaining payroll related areas of POS systems, such as updating users and roles, correcting time cards, etc.
Responsible for the payroll process from start to finish, including running labor reports and gathering information from each property, adding and terminating employees as necessary, calculating pooled tips, completing the weekly payroll summary, processing employee expense reimbursements, transmitting payroll data to our payroll processor, receiving reports and paper checks, preparing manual checks, and entering all accounting entries into Quickbooks.
Coordinates the collection of annual review documentation.
Collects accident/incident reports; files workers compensation claims.
Other tasks and special projects as required.
