Office Manager/Bookkeeper (Hammondsport, NY)

Office Manager/Bookkeeper (Hammondsport, NY)

17 Jun 2024
New York, Finger lakes 00000 Finger lakes USA

Office Manager/Bookkeeper (Hammondsport, NY)

Vacancy expired!

Keuka Lake Vineyards (KLV) seeks to hire an Office Manager/Bookkeeper (OM) to handle daily administrative and bookkeeping tasks. Flexibility around work schedule for the right candidate. In the first few months, the OM will assist in implementing a new accounting system, working with the winemaker and consulting bookkeeper to accomplish that task. As the new system is implemented, the OM will continue on with the responsibilities described below and add special projects (retail, marketing, wholesale) as assigned.

Responsibilities

Accounts payable, banking, cash management, bank runs, daily deposits, financial reports, reconciliations, payroll, and sales/excise tax.

Moving sales data from the POS system (OrderPort) into the financial software (Quickbooks).

Compilation of inventory, financial, expense and budgetary information from software programs into spreadsheets.

Answer the main phone line at the winery, answer the main email, open incoming mail, relay pertinent information to the appropriate personnel.

Admin support for wholesale/retail/wine club sales.

File appropriate out-of-state reports for sales/excise tax.

Maintain office files (paper and electronic).

Qualifications

Experience 3+ years with Quickbooks is required. POS experience is desired.

Excellent PC computer skills (Word/Excel) is required.

Strong multi-tasking and organizational skills. Must possess the ability to work independently, completing projects on time.

Strong verbal and written communication skills, and ability to handle extremely confidential and sensitive personal and company information.

Experience in the wine industry is not required, but desirable.

Must have a high school diploma or higher degree of education.

Must be able sit and/or stand for long periods of time, and work on a computer for extended periods.

Ability to lift up to 25 lbs. regularly.

Must have a valid driver's license.

Job Type

The position is part-time (20 to 30 hours/week) with pro-rated health and vacation benefits. If the person hired wants more hours, it is possible to add additional hours some weeks by working as a tasting room host.

Days of the week that are worked are flexible, but must generally be able to work during business hours. The ability to work some hours on the weekend over the first few months is desirable. Basically, we have some flexibility on the particular days and hours that the OM works, and we can work to fit the schedule of strong candidates.

Please apply via email with cover letter and resume.

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