We are seeking a detail-oriented and organized Secretary/Administrative Assistant to manage our office operations and maintain accurate bookkeeping records. The ideal candidate will have a strong background in administrative support and bookkeeping, ensuring the smooth and efficient functioning of our office.
Key Responsibilities:
Administrative Support:
Manage and maintain office documents, including physical and electronic files.
Handle correspondence, including emails and phone calls, and direct inquiries appropriately.
Schedule and coordinate meetings, appointments, and travel arrangements.
Assist in the preparation of reports, presentations, and other documents.
Bookkeeping:
Maintain financial records, including accounts payable and receivable.
Enter and manage records in accounting software (e.g., QuickBooks).
Reconcile bank statements and ensure accuracy in financial records.
Prepare financial reports and assist in budget management.
Qualifications:
Proven experience as a secretary, administrative assistant, or in a similar role.
Proficiency in office software (e.g., MS Office) and familiarity with office equipment.
Solid understanding of basic bookkeeping and accounting principles.
Experience with accounting software, preferably QuickBooks.
Excellent organizational and time-management skills.
Strong attention to detail and problem-solving abilities.
Effective communication skills, both written and verbal.
Ability to maintain confidentiality and handle sensitive information.
Compensation: Competitive salary, commensurate with experience.
Employment Type: [Full-time/Part-time] – Please specify your preference.
How to Apply:
Interested candidates are invited to stop by our office between 9:00 AM and 10:30 AM at:
300 Michael Drive Syosset, NY 11791
Please ask for Joe upon arrival. If you have any questions or need to schedule an alternative time, contact Joe at (516) 540-7788.
We look forward to welcoming a dedicated professional to our team who will contribute to the efficient operation of our office and the accuracy of our financial records.
