W Services Group, a leading North American Facilities Management Organization is seeking a Legal& Compliance Associate to support their growing team. The Legal & Compliance Associate supports the Legal & Compliance team and the business with general legal and compliance matters. Responsible for legal and compliance matter for vendors, contractors, including on-boarding, verifications, insurance reviews, database management, while minimizing the company’s exposure.
RESPONSIBILITIES:
· Adheres to the company’s compliance processes and related workflows as implemented in the Standard Operating Procedure
· Adheres to procedures related to compliance, including but not limited to, assessment of onboarding documents, review of certificates of insurance and corresponding endorsements, IRS and banking documentation, ensures appropriate follow-ups are conducted, regularly communicates status to the appropriate parties.
· Responsible for following up on compliance replies, including preparation of supporting documentation, deficiencies, and requests for information.
· Comfortable processing high volume of inbound and outbound compliance support calls with excellent phone etiquette
· Monitor existing contractor partner database to ensure contractors are compliant with W Services insurance/contract requirements.
· Process cancelation notices that come in VIA mail immediately in company database and reach out to the contractor partner/ insurance company for immediate resolution to avoid a lapse in coverage.
· Develop and maintain professional rapport with all necessary parties; being mindful of our relationships (i.e., corporate client, contractor, vendor, store manager, etc.)
· Update all mandatory sections of the company database in a timely manner.
· Responsible for escalating priority insurance concerns to manager and/or the appropriate department.
· Help implement policies, systems, and/ or controls to reduce risk.
· Use routine audits to identify potential compliance risks.
· Ability to thrive in a team-oriented environment while handling an assigned workload independently.
· Prep reports and updates for weekly meeting with management
· Participate in monthly department meetings.
· Stay up to date with regulatory changes.
ADDITIONAL RESPONSIBILITIES
· Special projects will be given on occasion from management.
KNOWLEDGE AND SKILL REQUIREMENTS
· Experience with MS Word, Excel & Outlook
· Able to work independently and be detail oriented.
· Must be a team player and have a positive demeanor (enthusiastic)
· Able to multi-task
· Must have excellent communication, organizational skills, and decision-making skills.
· Able to work under a demanding and busy work environment.
· Promote a positive team environment to meet both individual and team goals.
· Bilingual Spanish plus
W Services Group offers a Comprehensive Benefit Package:
Medical, Dental& Vision Insurance Package
Paid PTO & Holiday Pay
401K
Competitive Pay
Advancement Opportunities
W Services Group, LLC, corporate office is located in Hauppauge, NY who provides commercial cleaning, flooring, and emergency services. We are founded on the principles of a family business atmosphere of caring, listening, respecting, trusting, and believing in strong business morals. Our commitment to our clients is simple. Provide and execute quality services with supervised active management, while maintaining a customer centric business model. We value customer retention and relationships first and foremost. We know successful programs are created when there is understanding, communication and a partnership with both our customers and our employees. Today W Services has over 275 employees and works with 1000 plus carefully selected contractor partners. We have a full understanding of the retailers need to have high quality services performed by qualified technicians who have been properly trained and performance assessed through documented training and follow up programs. W Services Group will never waiver from these standards and our commitment to our business partners.
For more information about W Services Group, LLC. visit our website www.wservices.com.
W Services Group, LLC. provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without discrimination or harassment on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, veteran status, genetic information, or any
