Senior Office Manager (Construction) (Bohemia)

Senior Office Manager (Construction) (Bohemia)

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Our client, a Bohemia, Long Island, New York based construction company specializing in commercial and municipal concrete and excavation projects, is seeking a seasoned Office Manager for their growing business. This position reports to the owner and requires at least 7 years of office management experience in a small to medium size construction related company. Will be responsible for running day-to-day operational, administrative, project, and office support.

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Responsibilities

• Manage all aspects of office administration (total company headcount approximately 20) and free up the time of the owner to participate in more revenue generating activities.

• Seek and track bid invites; manage bid schedules; assist in preparing and assembling contractor bid packages and proposals; process submittals and RFI's.

• Ensure the internal and external professional image of all office communications.

• Continually searching ideas to improve on quality and document presentation.

• Continually developing more efficient and effective business processes in the office.

• Develop and expedite correspondence, reports, and other documents accurately and expeditiously to customers.

• Assist Project Manager with permits, ordering materials and scheduling deliveries.

• Assist with payroll, accounts receivable, and accounts payable; manage monthly billings and invoicing of customers; maintain contact with the customer to ensure the timely collections of receivables.

• Manage HR administration including compliance, benefits, and workers compensation.

• Manage subcontract agreements and insurance

• Ad hoc projects for owner as needed

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Requirements

• Minimum of 7 years office management in the construction industry (contracting, masonry, concrete, carpentry, landscape construction); In-depth understanding of construction procedures, material, and equipment.

• Must have worked in small to mid-size company with total headcount of less than 30 people.

• Self-directed, independent – You can take charge and lead the way in running the office.

• A strong sense of urgency – a “get on the phone and get things done” attitude.

• Strong in Microsoft office including Outlook, Excel, and Word.

• Must have strong communication and negotiation skills

• Must have excellent organizational and time-management skills

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**Alternative Recruiting (www.AlternativeRecruiting.com) provides talent acquisition and recruiting services in multiple industries. We have been exclusively engaged and retained to manage this search for our client.