A European Group specialized in high quality packaging goods for the cosmetic and pharmaceutical industry is looking to hire as soon as possible for its affiliate in the US based in Manhattan a TRILINGUAL French/Spanish Sales administrator/logistics/Customer service - Hybrid - who will be responsible for a portfolio of existing customers in the pharmaceutical packaging.
Main Functions
PURCHASE ORDERS (SAP)
Review all PO's for accuracy & process orders
Ensure that PO's are for full containers as Company is paying for transport
Work with Latin America offices to ensure orders in SAP reflect import documentation provided to clt's government
Enter all information for new items & submit to correct party for processing
Issue Bill of Lading and inform concerned shipping dept.
Confirm validation dates to customer when received by Planners
Place and manage transfer orders from EU plants to local warehouses in US and Canada
Ensure energy and exchange surcharges are updated for the current quarter.
SALES SUPPORT
Send samples to client including PDS and follow through with all parties
Update Price list to customer (per price quotes provided by DV's) and production information to client as needed
Support DV in new developments and ensure all necessary forms and documents have been processed with France
& US
Prepare margin simulations to assist DV in preparing pricing proposals
Review quotes/new business (varying per account)
Review order delays with DV and report to customer with satisfactory explanation
FINANCIAL FORECAST
Submit to DV monthly forecasts
Ensure all data is updated & accurate in OMP (daily basis with new orders
+ monthly basis for the entire orders statement
Update tracking sheet to ensure that we meet our monthly forecasts
ACCOUNTING/LATE PAYMENTS
Create additional client billing and/or credit (drier notes)
Any reconciliation required in customer's account
Provide new information to accounting dept. for new/existing customers
Contact client by email or phone & follow up for past due payment and fill out late payments tracking document
Update PO status to customer & any other reports requested by customer
Confirm end of month inventories to customers
Advise & prepare to Customs Broker delivery instructions for incoming shipments from Europe (France, Germany,
Spain)
Follow up and maintain shipping documents for domestic deliveries (BL's from US and Canada warehouses)
Confirm production quantities/requirements to Planners in France on a weekly basis
MUST BILINGUAL FRENCH & SPANISH - HYBRID 2 DAYS REMOTE & 3 DAYS IN OFFICE
