Our client, a nonprofit healthcare company, is seeking a qualified candidate with 1-2 years of HR or related experience, preferably in a Health Care environment. This is a temporary role that starts ASAP and goes until the end of December 2024 (possible extension)
Hours: Monday-Friday 9am-5pm
Hybrid- 4 days onsite in Manhattan Beach Brooklyn, 1 day remote
Pay: $25.00 per hour
If you drive, a parking pass is provided
Job overview:
Provides administrative and clerical support to the department and all other tasks pertaining to Human Resources functions.
1. Receives and screens office visitors.
2. Answers regarding incoming telephone calls. Screens call and refers to proper person for handling.
3. Responsible for complete confidentiality of all information.
4. Coordinates filing for department.
5. Handles employee requests for assistance on employment matters, researching causes of problems; follows up with employee as appropriate, refers to Manager as needed.
6. Provides explanation or clarification of HR policies to staff and Management.
7. Conducts verifications/job letters (within 48 hours)
8. Review and maintain copies of forms (direct deposit, W4, etc.), send appropriate forms to payroll / benefits.
9. Responds timely to emails and phone messages.
10. Create new IDs upon request, collect fees and maintain log.
11. Process check request.
12. Input of data management which includes change of status, personal information changes, performance evaluations and disciplinary actions into HRIS.
13. Updates position control with all nursing changes.
Completes all aspects of the on-boarding process for the all-new hires and C.N.A program.
1. Review/source for potential students.
2. Schedule interviews.
3. Register students for classes and collect necessary documentation
Manages the monthly HR processes.
1. Review, follow up and maintain I-9’s of Employment Authorizations.
2. Process C.N.A recertification for all direct hires.
3. Verify licensure for all license professionals in OPI.
4. Notify the department if the license is not updated at 1-2 weeks before expiring.
5. Update all licensure information in HRIS.
Day of Orientation
1. Take ID pictures for all agency hires.
2. Creating profiles for agency hires in HRIS.
Supports the Candidate Experience Representative.
Maintains department forms, supplies, and equipment.
1. Forms and supplies are maintained in an orderly fashion and can be located easily.
2. Conducts audit of inventory regularly to ensure there is always a supply.
3. Order office supplies.
4. Maintain all office equipment and contact the vendor for supplies or service.
Qualifications:
1. High School graduate or its equivalent (GED) required. College degree preferred.
2. 1-2 years HR or related experience, preferably in a Health Care environment.
3. Knowledge in MS Word/Excel, and e-mail.
4. HRIS preferred.
5. Excellent communication and organizational skills.
6. Excellent telephone and customer service skills.
7. Detail oriented.
8. Ability to set priorities and meet deadlines.
9. Ability to secure confidential matters.
10. Ability to work independently and in a team environment.
11. Dependable and capable of using own initiative, judgment, and a great deal of discretion.
12. Ability to perform multiple tasks simultaneously and prioritize effectively.
