Job Summary & Responsibilities:
The position is to relieve the paralegal/office manager of administrative related duties but also includes assisting attorneys with drafting correspondence and court documents, maintaining case files, coordinating office schedules and general administrative responsibilities. Mostly receptionist and clerical duties involved—answering phones, billing, data-entry, timekeeping, etc—but lots of potential for grown and learning if so desired. Salary commensurable with experience.
Must possess excellent written and verbal communication skills, sound judgment and exceptional phone etiquette. First-rate organizational skills and the ability to learn quickly, multi-task and handle a fast-paced environment are required. Must be detail oriented, have the ability to prioritize tasks efficiently and adapt to changes. Proficiency in Word, Excel, Outlook and internet applications required. Prior administrative experience preferred.
As requested, screen phone calls in a professional and courteous manner
Maintain and update contact information
Maintain calendars and schedules
Maintain and follow-up on outstanding contracts
Create and maintain well organized filing systems
A small law firm is looking for a bright and organized Legal Assistant to take on part-time with a potential full-time role supporting the Office Manager. You will handle traditional administrative support tasks, such as copying, answering phones, personal work and email organization. Candidate should be self-motivated, extremely well-organized and detail-oriented, collegial and able to function under pressure and handle numerous tasks simultaneously.
The position would be well-suited to a candidate who thrives in a fast-paced environment and is both quick and meticulous.
S/he must be able to take the initiative, prioritize with minimal supervision and work independently as well with the attorney.
File correspondence and legal documents in office filing systems both electronically and hard copies.
Ensure the proper filing of original legal & executive documents.
Basic Qualifications:
Requires excellent interpersonal and communication skills.
High attention to detail
Demonstrates high degree of integrity and confidentiality.
Strong organizational skills.
Must be able to prioritize a variety of time-sensitive tasks.
Must have excellent judgment, independent thinker and resourceful.
Strong proficiency in MS Word, Excel, [PowerPoint and Outlook are optional].
Highest degree of integrity, professionalism, diplomacy and discretion required.
Organizing and indexing files as well as updating firm’s case management software.
Preferred Requirements:
3+ years’ experience working within a legal setting
Strong written and verbal communication skills
Ability to take initiative, grasp complex tasks and work independently
Calendar management, meeting planning
Extremely detail-oriented
Ability to manage and prioritize multiple tasks and streams of work
Professional demeanor and phone skills
Ability to work with limited supervision.
Self-motivated and a quick learner
Good interpersonal and communication skills (oral and written).
Understanding of HoudiniEsq Billing software and/or any other legal billing software
Bachelor’s degree preferred
ONLY SERIOUS INQUIRIES. NO AGENCIES PLEASE.
