Job Title: Personal Assistant to Restaurateur
Location: New York City & Long Island, NY
Employment Type: Full-Time
Reports To: Owner
Job Summary:
We are seeking a highly organized, proactive, and resourceful Personal Assistant to support a busy restaurateur. This individual will be responsible for managing the restaurateur’s day-to-day activities, ensuring smooth operations, and providing administrative and personal support. The ideal candidate will have experience in the restaurant or hospitality industry and possess excellent communication, time management, and problem-solving skills.
Key Responsibilities:
Calendar Management: Schedule and coordinate appointments, meetings, and events. Ensure the restaurateur’s calendar is up-to-date and managed efficiently.
Administrative Support: Assist with email correspondence, phone calls, and managing documents. Prepare reports, presentations, and other relevant materials as needed.
Operations Support: Collaborate with the restaurant’s management team to ensure daily operations run smoothly. Assist in overseeing staff schedules, inventory management, and customer service inquiries.
Event Coordination: Assist in planning and executing special events, private parties, and catering orders. Work closely with the restaurateur to manage logistics and ensure successful events.
Travel Arrangements: Book and coordinate travel, accommodation, and transportation for the restaurateur’s business and personal trips.
Personal Assistance: Handle personal errands, tasks, and appointments as needed, such as booking medical appointments, managing household tasks, and running errands.
Social Media & Public Relations: Assist with managing the restaurateur’s and restaurant’s online presence, including social media accounts and public relations efforts. Help craft and schedule posts, respond to comments, and monitor engagement.
Confidentiality: Maintain the highest level of discretion and confidentiality regarding personal and business matters.
Vendor & Supplier Liaison: Communicate and coordinate with suppliers, contractors, and other vendors to ensure timely deliveries and services.
Special Projects: Assist with various projects, such as renovations, marketing initiatives, and expansion plans, as directed by the restaurateur.
Travel: Commute between NYC and occasionally to Long Island
Qualifications:
Proven experience as a Personal Assistant, preferably within the hospitality or restaurant industry.
Knowledge of QuickBooks is a plus.
Exceptional organizational and multitasking abilities.
Strong written and verbal communication skills.
Proficient in Microsoft Office Suite, Google Workspace, and other relevant software.
Social media management experience is a plus.
Ability to work in a fast-paced environment and adapt to changing priorities.
Trustworthy, reliable, and discreet with handling confidential information.
Must have a valid driver’s license and reliable transportation.
Benefits:
Competitive salary + Performance based bonus
Opportunities for professional development
Employee discounts at the restaurant
Flexible working hours (as per the needs of the restaurateur)
