The personal assistant will report to the CEO directly and play a key role in daily operations by managing multiple calendars, streamlining operations, and ensuring smooth communications to all professional parties. Acting as a first point of contact for most operations, and then communicating them to the CEO in a clear and concise fashion. This role has many perks and there is room for growth and movement, we believe in the ability to help people grow. But that being said this is a very demanding role. These 45 days will be extremely busy and will lighten up after this period but still have consistent work with bar, gallery, restaurant openings and branding workload. CEO owns a fashion brand, is in the hospitality and art industry. Fashion/Professional dress please.
Job Details:
Full-time, temp to perm. 45 Day contract to start
$30 - $50 per hour, DOE
Hybrid work schedule: Currently there is no office, assistant must report to the locations CEO is at for the day; can be but is not limited to; Galleries, restaurants, and bars
Responsibilities
-10 am - 7 pm with flexibility to accommodate urgent matters outside of those hours
-To be on site at specific locations when needed
-Assist with Bar and Restaurant openings
-Streamline communications with a small team
-Assist with Gallery work: can be helping facilitate a sale, to helping sweep up (the latter is less likely but we want to find someone who is humble enough to help out when needed)
-Assist with fashion showrooms
-Assist with photoshoot operations if needed (scheduling services)
-Manage 10+ calendars for one CEO
-Schedule private and work events
-Handle all communications for CEO (Texts, call and emails)
-Sit in on important meetings and make decisions on behalf of CEO
-Procure gifts, can be up to 700 per year
-Manage charitable contributions with review of CEO
-Attend local and travel events representing CEO
-Handle key contracts and negotiations when needed
-Assist with regular personal work (help find a house cleaner, personal trainer, wealth manager) Please note when looking for these people they will need to be properly vetted
-Run dry cleaning
-Drive CEO to and from locations
Qualifications
-5+ years of personal assisting/Admin experience
-Non Art Degree from a 4 year accredited college (flexible if you have strong experience in the PA assisting realm)
-Lives in the NYC area
-Available to travel when needed
-Strong organizational and time management skills with outstanding attention to detail and accuracy
-Flexibility and adaptability in a fast-paced and dynamic work environment
-Maintain a high level of professionalism and integrity in dealing with confidential matters
-Can remain calm under pressure and urgent situations
-Keeps up with industry trends in the city within hospitality: restaurants and art world
-MUST have Drivers license
