Our client a non-profit organization is looking to hire a Temp to Perm Administrative Assistant to the VP, Facilities & Special Projects, while providing support to the Chief Financial Officer and the VP Business & Legal Affairs. You will be responsible for daily building related duties and special projects. You will work with two executive assistants to provide the administrative support and backup necessary to support the executive team. This includes administrative responsibilities such as phone coverage, meeting and event calendars, expense reports and research reports, and partner on the ticketing set-up for events, plus support other departments, as needed. The ideal candidate will be a high-energy, results-driven, highly organized individual with excellent written and verbal communication skills. This position does require someone to work in office Monday - Friday from 9am - 5pmResponsibilities Present in a professional demeanor and provide the highest level of service while maintaining the utmost level of discretion and confidentiality for internal and external matters, which includes interacting with VIP clients, guests, patrons and/or employeesComprehensive phone coverage with appropriate routing, message taking and communication of the incoming calls to executivesSupport executives in preparation for meetings and conference calls as requested - to include meeting materials and other information as neededAssists with programs, Board meetings, and other eventsArrange travel for executives and guestsComplete monthly expense reportsConducts research, compiles information and generates reportsHandle special projects and other administrative functions as assignedEnter vendor invoices into expense tracker to compare actual expense against budgetCoordinate information with maintenance and engineering regarding building operationsAssist in projects as assignedRequirements Bachelor's degree1 + years of administrative experience in a fast-paced environmentStrong organizational skills that reflect the ability to perform and prioritize multiple tasks proficiently with very strong attention to detail and follow upExcellent communication skills, written and verbalA high energy team player who is proactive with great initiativeAbility to perform thorough research to compile information and generate reportsProficient in MS Word, Excel, PowerPoint, and SharePoint. Knowledge of ticketing software, especially Universe a plusInterest in Facilities Management/Building Operations, a plusAble to work flexible hours and overtimeBi-lingual in Spanish (speaking, reading and writing) strongly preferred.Compensation:20hr + Paid OT + Great BenefitsBeacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com. We look forward to working with you.Beacon Hill. Employing the Future (TM)
