We are looking for a resourceful administrative assistant to support a HNW individual in her home office in Upper East Side.
Ideally Mon - Fri, 5 hours a day for a total of 25 hours a week. $35-40/hr depending on experience.
We are looking for someone proactive to keep the principal on track, manage her ever-changing calendar and remind her of all appointments. You need to be computer savvy, great at doing research and making complex travel arrangements. Ability to change gears quickly in case of urgency or a priority shift is a must. We are looking for determined candidates who don't easily take no for an answer when working on behalf of the principal. This ad is placed by the principal's representative, not a recruiter.
Responsibilities will include but are not limited to:
Manage schedules and remind principal of appointments the day of and 1-2 days prior in case appointments need changing
Prioritize tasks and projects based on principal's preferences and level of importance
Make restaurant reservations and travel arrangements
Troubleshoot problems in the apartment and schedule appointments for maintenance and repairs
Supervise vendors working in the home
Understand and anticipate the employer's needs, run errands, process returns and exchanges, place orders for gifts and supplies as needed
Sort through mail and employer's several email inboxes and bring important issues to her attention, delete junk email
Keep track of online subscriptions and apps
File health insurance claims
Follow up on incomplete assignments
Manage and coordinate parties and greet guests (e.g., birthday parties, family gatherings, dinner parties)
Review, reconcile, dispute bills and invoices as necessary
Maintain an organized filing system as well as online filing for easy access to important documents
Handling special requests, random research and related duties as needed
ONLY RESPONSES WITH A RESUME ATTACHED WILL BE CONSIDERED
Requirements:
A minimum of 4 years related experience
Verifiable references
Extremely thorough with keen attention to detail and ability to anticipate the employer's needs
Ability to take direction and follow instructions
Mac computer savvy with Microsoft OfficeSuite skills. Must know how to organize and maintain calendars
Good written and oral communication skills and great organization skills
Adept in managing and supervising service staff and other outside vendors
Understands that the utmost in confidentiality and discretion is required
Know how to prioritize personal tasks and follow up on incomplete assignments
Ability to multi-task, anticipate and switch gears quickly
Must be able to pass a comprehensive background check
