Job Description: Accounts Payable Specialist
We are seeking a highly organized and detail-oriented Accounts Payable Specialist to join our finance team. The ideal candidate will be responsible for managing and processing all incoming invoices and payments in a timely and accurate manner. You will play a key role in maintaining strong relationships with vendors and ensuring the smooth operation of the accounts payable, accounts receivable functions.
Key Responsibilities:
Invoice Processing: Review, verify, and process invoices for goods and services in accordance with company policies and procedures.
Payment Management: Schedule and process payments (checks, ACH, wire transfers) to vendors and suppliers, ensuring timely and accurate disbursements.
Reconciliation: Perform monthly account reconciliations, including resolving discrepancies with vendors, purchase orders, and statements.
Record Keeping: Maintain accurate and organized records of all accounts payable transactions and supporting documentation.
Vendor Relations: Communicate with vendors to address inquiries, resolve billing issues, and confirm receipt of goods or services.
Internal Coordination: Work closely with procurement, finance, and other departments to ensure accurate data entry, proper expense coding, and adherence to budgets.
Month-End Close: Assist with the month-end closing process by preparing necessary reports, accruals, and documentation for financial statements.
Compliance: Ensure all accounts payable processes adhere to internal controls and regulatory requirements.
Qualifications:
Experience: Previous experience in an accounts payable or related finance role, preferably in a corporate setting.
Skills: Strong understanding of accounting principles, proficient in accounting software.
Attention to Detail: Excellent organizational skills, with the ability to process large volumes of data while maintaining accuracy.
Communication: Strong interpersonal and communication skills to interact with vendors and internal stakeholders.
Proficient in written/verbal/in person skills.
Problem-Solving: Ability to identify discrepancies, troubleshoot issues, and ensure timely resolution.
